HR & Admin Specialist: Payroll, Compliance & Office Ops

Adecco; Selangor; On-site; MYR 67,000 - 100,000; Full time

Job summary

Adecco's client in Malaysia is seeking a proactive HR Executive to manage end-to-end HR operations and payroll coordination, while supporting office administration. The role requires hands-on payroll experience, HR administration and compliance within a fast-paced environment.

Qualifications include a diploma or bachelor’s in HR/BA, 3–5 years of HR & Administration experience, and proficiency in English and Bahasa Malaysia. Experience with AutoCount is advantageous.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration or a related discipline.
• Minimum 3-5 years of experience in a HR & Administration role, with exposure to the full spectrum of HR operations.
• Strong knowledge and hands-on experience in the full payroll process, including payroll administration and statutory compliance.
• Experience using AutoCount will be highly advantageous.
• Good understanding of the Malaysian Employment Act and employment-related statutory requirements.
• Strong organisational and communication skills, with the ability to manage multiple priorities independently.
• Proficient in Microsoft Office applications.
• Able to communicate effectively in English and Bahasa Malaysia.

Responsibilities

• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, employee movements and offboarding.
• Coordinate and administer the end-to-end payroll process with the outsourced payroll provider, ensuring timely and accurate payroll processing, including statutory contributions (EPF, SOCSO, EIS and PCB).
• Maintain employee records, HR documentation, attendance, leave administration, medical claims and employee benefits.
• Support performance management, probation reviews, employee training and engagement initiatives.
• Ensure compliance with the Malaysian Employment Act, statutory requirements and internal HR policies and procedures.
• Oversee day-to-day office administration, including facilities management, office maintenance, company assets, licences, insurance and vendor coordination.
• Coordinate business travel, company events and general administrative support for the office.
• Maintain company documentation, SOPs and statutory records while supporting audit, compliance and corporate governance activities.
• Liaise with regional stakeholders on HR, administrative and IT-related matters, including employee onboarding/offboarding and system access coordination.
• Prepare HR and administration reports, identify process improvement opportunities and support business initiatives as assigned by Management.

Skills

HR Operations

Payroll processing

Statutory compliance

Employee records

Onboarding

Office administration

Vendor coordination

Regional coordination

Education

Bachelor's degree in HR / Business Administration

Diploma in HR / related field

Tools

AutoCount

Job description

Adecco's client in Malaysia is seeking a proactive HR Executive to manage end-to-end HR operations and payroll coordination, while supporting office administration. The role requires hands-on payroll experience, HR administration and compliance within a fast-paced environment.

Qualifications include a diploma or bachelor’s in HR/BA, 3–5 years of HR & Administration experience, and proficiency in English and Bahasa Malaysia. Experience with AutoCount is advantageous.