HR & Admin Specialist — Malaysia (JB & Penang)

Bloomsbury Capital Investment Pte. Ltd.; Penang; On-site; MYR 47,000 - 73,000; Full time

Job summary

Bloomsbury Partners seeks a capable HR & Admin Executive to manage day-to-day HR and administrative operations in Malaysia, ensuring compliance with Employment Act 1955 and statutory requirements. The role covers Johor Bahru and Penang, handling recruitment, onboarding, contracts, payroll inputs, and office administration with proactive independence.

The successful candidate will be hands-on, organized, and able to work with minimal supervision, supporting management and project teams across

Qualifications

• Diploma or Bachelor's degree in HRM, Business Administration or related discipline preferred.
• Minimum 2 years of relevant HR and administrative experience.
• Working knowledge of Malaysian employment laws, statutory contributions, payroll administration and HR practices.
• Able to independently manage day-to-day HR and administrative operations with minimal supervision.
• Strong organizational, coordination, time management and problem-solving skills.
• Good written and verbal communication in English and Bahasa Malaysia; Mandarin an advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• High integrity, discretion and attention to confidentiality.

Responsibilities

• Manage day-to-day HR and administrative functions for Malaysia operations (Johor Bahru and Penang).
• Coordinate recruitment, onboarding, contract preparation, and staff movements.
• Maintain HR records, payroll inputs, leaves and attendance; liaise with payroll providers.
• Develop and maintain HR policies, SOPs, employee handbooks, and compliance records.
• Oversee office administration, procurement, vendor management and document control.
• Support management with HR reports, headcount, leave and payroll summaries.

Job description

Bloomsbury Partners seeks a capable HR & Admin Executive to manage day-to-day HR and administrative operations in Malaysia, ensuring compliance with Employment Act 1955 and statutory requirements. The role covers Johor Bahru and Penang, handling recruitment, onboarding, contracts, payroll inputs, and office administration with proactive independence.

The successful candidate will be hands-on, organized, and able to work with minimal supervision, supporting management and project teams across