HR & Admin Manager

PeopleLAKE Group; Kuala Lumpur; On-site; MYR 180,000 - 280,000; Full time

Job summary

PeopleLAKE Group in Kuala Lumpur seeks a senior HR & Admin professional to lead full-spectrum HR operations, payroll, local compliance, and expat management, bridging local teams with HQ HR.

You will ensure contracts and policies comply with Malaysian law, handle grievances and IR matters, manage office facilities and visa processes for expat engineers, and report to HQ in English and Mandarin.

Qualifications

• 10 years of HR & Admin generalist experience.
• In-depth knowledge of the Malaysian Employment Act and Industrial Relations Act.
• Immigration and visa handling expertise.
• Fluent in English and Mandarin (written & spoken).

Responsibilities

• Oversee local payroll, onboarding/offboarding, and statutory contributions (EPF, SOCSO, PCB, EIS).
• Local compliance: contracts, handbooks, workplace policies per Malaysian law.
• Manage office leases, facilities, admin vendors, and corporate secretarial coordination.
• Process Employment Passes (EP), PVPs, and visas for HQ expat engineers and management.

Skills

HR operations

Payroll processing

Compliance knowledge

Industrial relations

Expat management

Office administration

Talent acquisition

Job description

Job Objective:

Manage full-spectrum HR operations, local employment compliance, office administration, and expat management, serving as the bridge between local team operations and HQ HR.

Key Responsibilities:

i. Full-Spectrum HR Operations

• Oversee local talent acquisition, employee onboarding/offboarding, monthly payroll processing, and statutory contributions (EPF, SOCSO, PCB, EIS).
• Implement and localize HQ HR performance appraisal systems for local sales and engineering staff.

ii. Labor Compliance & Employee Relations

• Ensure company employment contracts, handbooks, and workplace policies comply with the Malaysian Employment Act (Amendment 2022) and local legal standards.
• Handle employee grievances, disciplinary actions, and industrial relations issues in accordance with local laws.

iii. Office Administration & Expat Management

• Manage office leases, facility maintenance, admin vendor contracts, and corporate secretarial coordination.
• Process Employment Passes (EP), Professional Visit Passes (PVP), and visas for China HQ expat engineers and management.

Requirements:

• Experience: 10 years of HR & Admin generalist experience, preferably in a foreign-invested ICT, engineering, or technology MNC.
• Compliance Knowledge: In-depth working knowledge of the Malaysian Employment Act, Industrial Relations Act, and Immigration processes.
• Attributes: High integrity, excellent problem-solving skills, and ability to operate independently.
• Language: Professional fluency in both English and Mandarin (written & spoken) is mandatory for smooth HQ reporting.