HR & Admin Executive / Specialist (Southeast Asia)

LINKSEEAI SDN.BHD.; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

Linksee AI is seeking an agile HR & Admin Executive / Specialist to support Malaysia and the broader Southeast Asia market. This role blends talent acquisition, people operations, office administration, and basic finance coordination, with a strong focus on bridging communications between local teams and China corporate headquarters.

Responsibilities include end-to-end recruitment, onboarding, contract execution, payroll liaison (EPF, SOCSO, EIS), and ensuring compliance with the Malaysian

Qualifications

• Bachelor's degree or above in Human Resource Management, Business Administration, Psychology, or related fields.
• 2-4+ years of hands-on HR experience in Malaysia, including recruitment, employee relations, and HR operations.
• Native or professional fluency in Mandarin with strong reading, typing, and speaking skills to liaise with China HQ management.

Responsibilities

• Drive end-to-end recruitment for Malaysian and regional teams (BD, marketing, technical, operations).
• Manage onboarding and offboarding workflows, contracts, and personnel profiles in line with policies and local laws.
• Ensure compliance with Malaysian Employment Act 1955 and amendments; advise on labour regulations and leave.
• Coordinate payroll-related activities with external partners (EPF, SOCSO, EIS) and tax filings.
• Oversee Sunway Velocity office operations: facilities, access cards, supplies, mail, and vendor liaison.
• Organize team activities and engagement programs to foster a vibrant company culture.
• Bridge communication between local teams and China HQ for policy implementation and cross-border alignment.

Skills

Mandarin fluency

English proficiency

Bahasa Malaysia

Proactive problem solver

Education

Bachelor's degree in HR/BA/PSY

Job description

HR & Admin Executive / Specialist (Southeast Asia)

Linksee AI is seeking an agile, proactive, and versatile HR & Operations professional to build and support the growing team in Malaysia and the broader Southeast Asia market. This role combines talent acquisition, people operations, office administration, and basic finance coordination, with a strong focus on bridging communications between local teams and China corporate headquarters.

Key responsibilities

Drive end-to-end recruitment for Malaysian and regional teams (BD, marketing, technical, operations), from sourcing, screening, and interviewing to offer negotiation

Manage seamless employee onboarding and offboarding workflows, employment contract execution, and personnel profile maintenance in compliance with company policies and local laws

Maintain full compliance with the Malaysian Employment Act 1955 and latest amendments, serving as the local internal expert on labour regulations, working hours, statutory leave, and workplace standards

Liaise with external company secretary firms and payroll vendors for monthly payroll calculations, EPF (KWSP), SOCSO (PERKESO), EIS, and tax filings (PCB/CP22/CP22A/EA Form)

Oversee daily operations of the Sunway Velocity office, including workspace arrangements, access cards, office supplies, mail and courier handling, and liaison with building and coworking management

Organize team-building activities, festive celebrations, and employee engagement programs to build a vibrant and inclusive company culture

Assist in verifying local staff expense reports, managing petty cash, and collecting tax-compliant invoices and receipts

Bridge communications between local team members and China corporate headquarters, ensuring timely implementation of group-wide policies, cross-border workflow alignments, and documentation archiving

About you

Bachelor's Degree or above in Human Resource Management, Business Administration, Psychology, or related disciplines

2-4+ years of hands-on HR experience in Malaysia, covering recruitment, employee relations, and HR operations

Native or professional fluency in Mandarin with strong reading, typing, and speaking skills to liaise closely with China HQ management and internal communication channels

Professional fluency in English and Bahasa Malaysia for statutory filings, legal documentation, and local stakeholder communication

Thorough understanding of Malaysian labour laws (Employment Act 1955, industrial relations) and statutory platforms (KWSP, PERKESO, LHDN)

High ownership, proactive problem-solver, adaptable to fast-paced startup environments, and capable of working independently with cross-border remote teams

Prior work experience in Chinese cross-border enterprises, tech startups, e-commerce, or AI/software companies is a significant advantage

Competitive base salary commensurate with experience

Comprehensive statutory benefits (EPF, SOCSO, EIS) and statutory paid leaves (Annual Leave, Medical Leave, Public Holidays)

Convenient office location in Sunway Velocity with direct access to MRT/LRT, shopping mall, and dining amenities

Fast-track career exposure in the cutting-edge Artificial Intelligence (AI) sector with regional growth opportunities

About us

Linksee AI is an innovative AI technology company dedicated to delivering state-of-the-art AI streaming, digital content generation, and smart marketing solutions across Southeast Asia. As the regional headquarters expands, we are building a growing team in Malaysia and the broader SEA market.