Hot Customer Support Manager (N) Customer Service (CS)

Atome; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Atome in Kuala Lumpur is looking for an experienced leader in Customer Service to oversee client-facing functions in a fast-paced fintech environment. This role includes defining strategies, managing teams, and ensuring a high-quality client experience.

The ideal candidate has over 6 years in Customer Service roles, with strong leadership capabilities and a thorough understanding of trading dynamics. Excellent communication skills and emotional intelligence are essential for success in this position.

Qualifications

• 6–10 years in Customer Service / Client Experience / Community / Reputation roles.
• Minimum 3–5 years leading and coaching junior managers.
• Strong understanding of trading platforms and client behavior during market volatility.

Responsibilities

• Define and drive client experience strategy across channels.
• Set KPIs and performance standards for Customer Service and Community teams.
• Oversee handling of inquiries and lead incident responses in a high-pressure environment.

Skills

Customer Service Skills

Leadership

Analytical Skills

Stakeholder Management

Emotional Intelligence

Job description

Full-time | Kuala Lumpur, Kuala Lumpur, Malaysia | 3 to 5 years | MJ000942 | Customer Service (CS)

About Hytech

Hytech is a leading management consulting firm headquartered in Australia and Singapore, specialising in digital transformation for fintech and financial services organisations. We deliver end-to-end consulting services and provide robust middle- and back-office solutions that enable our clients to optimise operations, enhance efficiency, and stay ahead in a fast-evolving digital landscape.

With more than 2,000 professionals worldwide, Hytech has a strong and growing international presence, with offices across Australia, Singapore, Malaysia, Taiwan, the Philippines, Thailand, Morocco, Cyprus, Dubai, and beyond.

Role Overview

We are seeking an experienced leader to oversee two critical client‑facing functions in a fast-paced CFD/FX fintech environment:

• Customer Service (Live trading support, platform, account, funding, trade issues)
• Online Community & Reputation Management (Social platforms, review sites, public sentiment)

This role owns the end-to-end client experience across private and public channels, ensuring clients receive fast, accurate, empathetic support while the company maintains a strong, trusted reputation across all online platforms.

Key Responsibilities

Ownership of End-to-End Client Experience

• Define and drive the overall client experience strategy across CS and Community channels.
• Ensure consistent tone, accuracy, and empathy across private (tickets/chats) and public (reviews/social) responses.
• Establish service philosophy and response framework suited to client demographics.

Leadership of CS and Community Team

• Set KPIs, performance standards, and coaching frameworks for both teams.
• Build leadership capability within both functions and develop succession planning.
• Align both teams to operate as one Client Experience function, not separate silos.

Operational Excellence in Live Trading Support

• Oversee handling of incoming inquiries.
• Ensure SOPs and knowledge bases are accurate, updated, and aligned with product, compliance, and dealing teams.
• Lead incident response for trading disruptions, platform outages, and market volatility events.

Online Reputation & Public Sentiment Management

• Own company responses across review sites, app stores, forums, and social channels.
• Define response playbooks for negative reviews, accusations, and escalations common in CFD/FX.
• Use sentiment data to identify product, process, or communication gaps and drive internal improvements.

Data, Insights & Continuous Improvement

• Combine data from CS tickets and social/review platforms to identify recurring pain points.
• Present actionable insights to Product, Tech, Compliance, and Operations teams.
• Lead initiatives to reduce contact drivers, escalations, and negative reviews through operational and process improvements.

Process, Governance & Risk Management

• Ensure responses (private and public) meet compliance and regulatory communication standards.
• Create escalation and crisis communication frameworks for market events and client disputes.
• Standardize documentation, SOPs, and training approaches across both teams.

Cross-Functional Collaboration

• Act as the voice of the client to Product, Trading, Payments, Compliance, and Marketing teams.
• Participate in new product rollouts to ensure readiness from both support and reputation angles.

KPIs / Success Metrics

• Review ratings improvement (Trustpilot, App/Play Store, social platforms)
• Reduction in escalations and repeated complaints
• Team engagement and retention
• Contact driver reduction through process/product fixes

Qualifications & Experience

• 6–10 years in Customer Service / Client Experience / Community / Reputation roles.
• Minimum 3–5 years leading and coaching junior managers.
• Strong understanding of trading platforms, client behaviour during market volatility, and dispute patterns.
• Experience managing both operational support and public reputation functions.
• Strong analytical, process, and stakeholder management skills.
• Ability to operate in high‑pressure, real‑time trading environments.
• Excellent communication skills with high emotional intelligence.