Growth-Minded Assistant Quantity Surveyor & Office Admin

Dura Technology; Kuala Lumpur; On-site; MYR 58,000 - 78,000; Full time

Job summary

Jora Malaysia is seeking an Assistant Quantity Surveyor Cum Office Administrator to support cost plans, tender documents, and budget preparations for construction projects in Kuala Lumpur. Responsibilities include monitoring expenses against budgets, preparing cash flow forecasts, renewing licenses, managing office operations, and ensuring compliance with the company’s safety standards.

This role blends technical cost control with general admin duties, requiring meticulous organization,

Responsibilities

• Preparing cost plans for construction projects, including concept design and design development
• Creating tender documents, such as bills of quantities, rates, or schedules.
• Preparing the budget for construction documentation, such as architectural and engineering plans, drawings, and specifications
• Conducting preliminary research into construction and budget details to help the quantity surveyor make informed evaluations
• Monitoring actual expenses against budget plans while reporting significant price fluctuations and preparing monthly cash flow forecasts
• Preparing replacement costs and tax depreciation schedules at the end of the project for the client's insurance policy
• Manage day-to-day operations and assignments on a timely manner to avoid disruption to the organization’s operations.
• Prepare timely report that includes forecast, analytic data, and statistics to management.
• Cooperate in positive manner to the growth of the organization by providing required assistance to relevant staff and organization position.
• Complying to the company’s ISO safety & health standard and policy of the company.
• Assist in other task or ad-hoc duties as assigned by immediate Superior from time to time.
• Manage Utility Bills: Handle and submit utility bills to HQ Admin, ensuring timely payments.
• License Renewal: Oversee the renewal process for DBKL licenses (business & signboard) to ensure compliance.
• Coway Service Bill Management: Manage payment and service schedules for Coway water dispensers.
• Office Cleaning: Coordinate office cleaning services twice a month to maintain a clean and hygienic environment.
• Pantry and Toiletries Supplies: Purchase and restock pantry and toiletry items as needed, ensuring the office is well-equipped.
• Photocopier Maintenance: Liaise with service providers for maintenance billing and any necessary adjustments to the photocopy machine.
• Tenancy Agreement Management: Oversee tenancy agreements, ensuring compliance with lease terms. Notify HQ of impending expiry dates and manage renewal, termination, or new premises searches as needed.
• Company Vehicle Management: Oversee the management, maintenance, and scheduling of company vehicles, ensuring that vehicle usage is properly and timely recorded in the logbook.
• Parking Season Pass Management: Manage parking season passes for company vehicles, ensuring they are up to date.
• Indah Water Bill Management: Handle the payment and management of Indah Water bills to avoid service interruptions.
• Staff Attendance Monitoring: Monitor and track staff attendance, record time off, and report any issues to HR and Admin HQ.
• Document Collation for Despatch: Collate necessary documents for dispatch purposes, ensuring all paperwork is in order.
• HR Assistance: Assist HR in new staff onboarding and exit clearance procedures when necessary.
• Office Maintenance: Maintain overall office functionality and cleanliness to create a conducive work environment.
• Monthly Reporting: Submit monthly reports on time off tracking, vehicle tracking records, and premises renewal records to HQ.

Job description

Jora Malaysia is seeking an Assistant Quantity Surveyor Cum Office Administrator to support cost plans, tender documents, and budget preparations for construction projects in Kuala Lumpur. Responsibilities include monitoring expenses against budgets, preparing cash flow forecasts, renewing licenses, managing office operations, and ensuring compliance with the company’s safety standards.

This role blends technical cost control with general admin duties, requiring meticulous organization,