Global Centre Admin & Operations Lead

Baxter International Inc.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Baxter International Inc. in Kuala Lumpur, Malaysia, is seeking an experienced Office Manager for our Global Business Solutions (GBS) centre.

You will support day-to-day centre operations, administer facilities, coordinate procurement and P2P tasks, and maintain strong internal controls to enable a smooth, well-organized workplace. You will interact with the Director, Finance - GBS and Senior Director, Finance Operations, coordinating with employees, vendors, and visitors to ensure secure,

Qualifications

• 5+ years of experience in an Office Manager or Office Administration role.
• Strong communication skills and ability to work with internal and external stakeholders.
• Proven track record of coordinating administrative activities.
• Ability to coordinate across multiple tasks and maintain organized, efficient processes.

Responsibilities

• Manage day-to-day centre administration including mail and courier services.
• Coordinate ID badge activation/deactivation and visitor security arrangements.
• Support visa letters and accommodation for foreign employees as required.
• Coordinate Fixed Asset tag printing and distribution.
• Welcome and assist external visitors to the centre, and review staff amenities for improvements.
• Provide admin support to senior finance leaders, including expense claims and travel preparation.
• Assist with procure-to-pay processes, vendor selection, and documentation for MEC close.

Skills

Office Management

Communication

Stakeholder Management

Attention to Detail

Education

Bachelor's or Diploma

Tools

Procurement System

Invoicing System

Job description

Baxter International Inc. in Kuala Lumpur, Malaysia, is seeking an experienced Office Manager for our Global Business Solutions (GBS) centre.

You will support day-to-day centre operations, administer facilities, coordinate procurement and P2P tasks, and maintain strong internal controls to enable a smooth, well-organized workplace. You will interact with the Director, Finance - GBS and Senior Director, Finance Operations, coordinating with employees, vendors, and visitors to ensure secure,