Fleet Administration Supervisor: Registrations & Delivery

Sime Darby Rent-A-Car; Petaling Jaya; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

Medical

Education support

Dental

Sports (e.g. Gym)

Parking

Health Screening

Annual Leave

Optical

Miscellan

Job summary

Sime Darby Rent-A-Car is seeking an administrative and operational support professional to assist the Fleet Administration Department. You will ensure timely vehicle registrations, manage documentation, coordinate deliveries, and maintain accurate fleet records to support smooth operations.

Key duties include preparing registration documents, liaising with authorities and vendors, maintaining filing systems, and generating reports on fleet activity.

Qualifications

• Minimum SPM/STPM, Certificate, or Diploma in Business Administration, Logistics, Transportation, Management, or a related field
• Proficient in Microsoft Office applications, particularly Excel and Word, with good record-keeping and administrative skills
• Good communication, interpersonal, and coordination skills to effectively liaise with customers, vendors, government authorities, and internal stakeholders
• Detail-oriented, organized, and able to multitask in a fast-paced environment while meeting deadlines
• Possess a valid Class D driving licence and be willing to travel when required

Responsibilities

• Prepare and compile vehicle registration documents, permits, JPJ forms, insurance documents, and related supporting documents
• Liaise with vendors, runners, and relevant authorities to ensure timely processing of vehicle registrations
• Maintain proper filing and documentation for all fleet transactions
• Ensure all records are complete, accurate, and updated
• Coordinate vehicle delivery schedules with vendors, branches, and customers
• Monitor vehicle delivery status and follow up on pending matters
• Update stakeholders on delivery progress and completion status
• Assist in resolving documentation issues that may delay vehicle delivery
• Update vehicle information and records in the fleet management system (CarPro or equivalent)
• Generate reports relating to vehicle registration, delivery status, and fleet inventory

Skills

MS Office

Record keeping

Communication

Detail oriented

Driving license

Education

SPM/STPM / Certificate / Diploma in Business Administration, Logistics, Transportation, Management

Tools

CarPro

Job description

Sime Darby Rent-A-Car is seeking an administrative and operational support professional to assist the Fleet Administration Department. You will ensure timely vehicle registrations, manage documentation, coordinate deliveries, and maintain accurate fleet records to support smooth operations.

Key duties include preparing registration documents, liaising with authorities and vendors, maintaining filing systems, and generating reports on fleet activity.