Finance Shared Services Executive (Procure to Pay – P2P)

Ninja Van; Subang Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

Ninja Van, located in Subang Jaya, Malaysia, is looking for a finance professional to handle accounts payable management. The role requires ensuring accurate financial records, processing supplier invoices efficiently, and maintaining vendor relationships through timely payments.

Ideal candidates should possess a diploma or degree in Accountancy with 1-3 years of relevant experience. Proficiency in accounting systems, Microsoft Excel, and strong analytical abilities are essential for success in this role. Join us to help improve our financial operations!

Qualifications

• 1-3 years experience in finance, accounting, and auditing, preferably in accounts payable.
• Experience in a logistics environment and with multinational organizations is desirable.
• Familiarity with ERP systems and strong computer literacy.

Responsibilities

• Ensure proper record keeping and reconciliation of accounts payable.
• Process supplier invoices and maintain timely payments.
• Analyze and operate refund processes and bank reconciliations.

Skills

Strong analytical skills

Effective communication skills

Attention to details

Team player

Problem-solving skills

Education

Diploma/Degree/Professional certification in Accountancy

Tools

Microsoft Excel

NetSuite ERP

Power BI

Tableau

Job description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Job Responsibility

• Accountable for ensuring books and records reflect the true state of affairs of the company’s financial standing and periodically review and ascertains the authenticity and adequacy of assets and liabilities related to AP. This is further strengthened by ensuring all balance sheet accounts related to AP are properly reconciled on time.
• Evaluate specific transactions that may take place of which they affect the financial accounting and reporting, by assessing the proper accounting treatment of those transactions.
• Assist in ensuring that AP internal control structure is in place, functioning effectively, and appropriately tested in accordance with company standard. Ensure that identified control and internal audit gaps are remediated on a timely basis.
• Process supplier invoices, bills, debit notes and credit notes for the purchases of material, assets, services and others (including intercompany invoices/ debit & credit notes).
• Review AP accounts before month end closing and follow-up on pending invoices with vendors / originators / purchasing.
• Assist Lead/Manager/Head for any ad hoc projects and analysis as and when required.
• Pick up invoices in a timely manner and make prompt payments as needed to ensure no default of payments and maintain healthy relationships with the suppliers and vendors.
• Ensure timely payments to make sure the operations are continuous without being affected.
• Analyse and process refunds from shippers and different parties.
• Perform bank reconciliations to ensure no extraordinary variances.
• Check and monitor any bounce payments and find out the reasons.
• Perform usage allocations.
• Process staff claims.
• Initiate or lead/assist on continuous improvements of business processes and system enhancements.
• Any other ad-hoc tasks assigned.

Job Requirement

• Diploma/Degree/Professional certification in Accountancy.
• A minimum of 1-3 years of finance, accounting and auditing experience (preferably junior executive specializing in AP).
• Experience in accounts payable and General Ledger account in logistics environment is desired.
• Experience working with multinational organization/environment especially in a high growth, rapidly changing culture.
• Strong analytical skills, able to understand complex data and issues with demonstrated ability to think outside the box.
• Familiar with ERP system environment and computer literate - Microsoft Excel, Words and PowerPoint.
• Experience working in Shared Services will be an added advantage.
• Experience in transformation in implementing process improvements and automations will be an added advantage.
• Knowledge of NetSuite ERP system will be an added advantage
• Knowledge in automation and BI tools (ie Power BI and Tableu) would be an added advantage.
• Attention to details.
• Ability to complete work on schedule and work under pressure.
• Good problem-solving skills
• Effective communication skills.
• Team player and the ability to work independently.
• Proactively and continuously strives for transformation to implement process improvements and automations.