Finance Operations AP Executive / Senior Executive - Big 4 welcome

HFG (Hong Kong) Limited; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

HFG (Hong Kong) Limited is seeking an Finance Operations Executive / Senior Executive to manage day-to-day transactional finance activities in a shared services setup. The role covers AP, T&E, cash management, intercompany, fixed assets, and lease accounting, ensuring timely processing and strong internal controls.

The incumbent will support month-end close, reconciliation, and documentation, with opportunities to drive process improvements and automation.

Qualifications

• Bachelor's Degree in Accounting, Finance or a related discipline.
• Good command of English; proficiency in Cantonese with ability to read Chinese
• Executive: 1–3 years of relevant experience in finance operations
• Senior Executive: 3–5 years of relevant experience in finance operations
• Experience in AP, T&E, cash management, reconciliations, intercompany, fixed assets and/or lease accounting
• Experience with ERP systems such as Oracle, Coupa, Workday, OneStream or equivalent.

Responsibilities

• Execute day-to-day transactional and operational finance activities in a shared services environment.
• Process Accounts Payable activities: invoice receipt, validation, processing, payment support and vendor maintenance.
• Process Travel & Expense claims and reimbursements; manage corporate card administration and reconciliations.
• Support cash management, intercompany accounting and month-end close processes.
• Perform reconciliation of bank statements and ensure compliance with internal controls.

Skills

English proficiency

Cantonese (reading)

Finance operations experience

Stakeholder follow-up

Education

Bachelor's Degree in Accounting/Finance

Tools

Oracle

Coupa

Workday

OneStream

Job description

Finance Operations AP Executive / Senior Executive - Big 4 welcome

Finance Operations Executive / Senior Executive Account Payable

Employment Type: Permanent – Full Time

Job Summary

The Executive / Senior Executive, Finance Operations is responsible for executing day-to-day transactional and operational finance activities accurately and timely, while ensuring compliance with internal controls, company policies and service level commitments.

The role supports Accounts Payable (AP), Travel & Expense (T&E), Cash Management, Intercompany Accounting, Fixed Asset Accounting, Lease Accounting, Bank Reconciliation, Oracle Master Data Maintenance and Finance Query Management. The incumbent will be responsible for operational processing, reconciliations, cash flow support, exception follow-up, stakeholder query resolution, master data maintenance, documentation and continuous improvement initiatives within a shared services environment.

Finance Operations Management

• Execute assigned finance operations activities accurately, efficiently and in accordance with established policies and procedures.
• Monitor operational performance, productivity, service quality and customer satisfaction.
• Support issue resolution, escalation follow-up and preparation of operational updates.
• Ensure activities are completed within agreed SLAs and quality standards.

Accounts Payable (AP) – End-to-End

• Perform AP activities including invoice receipt, validation, processing, payment support and vendor account maintenance.
• Ensure timely processing of invoices and supplier payments.
• Assist with payment runs and resolve processing exceptions in accordance with approved controls.
• Monitor AP aging, blocked invoices and overdue payments.
• Partner with Procurement and Business Units to resolve invoice matching and payment issues.
• Ensure compliance with tax, procurement and financial control requirements.

Travel & Expense (T&E)

• Process employee expense claims and reimbursements in accordance with corporate policies.
• Review claims for completeness, policy compliance and supporting documentation.
• Manage corporate credit card administration and reconciliations.
• Monitor claim turnaround times and policy exceptions.
• Support employee awareness and adherence to T&E policies.

Cash Management

• Support daily cash management activities, including cash position monitoring, funding requirements and liquidity reporting.
• Coordinate with internal stakeholders and banking partners on payments, receipts and cash movements.
• Monitor bank balances, cash forecasts and short-term funding requirements.
• Support treasury-related reporting, documentation and exception follow-up.
• Ensure cash management activities comply with approval limits, internal controls and segregation of duties.

Intercompany Accounting

• Perform monthly and quarterly intercompany reconciliations and settlement support.
• Investigate and resolve intercompany mismatches and aged balances.
• Coordinate with finance teams to clear outstanding intercompany items.
• Support intercompany agreement governance and transfer pricing requirements.
• Provide support for month-end close and elimination activities.

Fixed Asset Accounting

• Process asset capitalization, transfers, disposals and depreciation-related activities.
• Maintain the accuracy and completeness of fixed asset registers.
• Coordinate periodic asset verification exercises.
• Support capital expenditure governance and reporting.
• Ensure compliance with accounting standards and company policies.

Lease Accounting

• Perform lease accounting activities in accordance with IFRS 16 / MFRS 16 requirements.
• Maintain lease schedules and accounting records.
• Ensure completeness and accuracy of lease data.
• Review lease modifications and reassessments.
• Support month-end, quarter-end and year-end reporting requirements.
• Perform daily, weekly and monthly bank reconciliations for assigned bank accounts.
• Match bank statement transactions against General Ledger records.
• Investigate and resolve reconciliation differences and outstanding items.
• Follow up with internal stakeholders and banks to clear unreconciled transactions.
• Ensure reconciliation activities comply with SOPs and internal controls.

Oracle Master Data & Finance Query Management

• Perform Oracle master data creation, updates, validation and periodic reviews for supplier, employee and finance-related master data.
• Ensure master data changes comply with approved controls and segregation of duties.
• Respond to and resolve finance-related queries from internal stakeholders.
• Escalate complex or unresolved issues appropriately.
• Maintain accurate documentation and audit trails.
• Maintain strong internal controls and segregation of duties.
• Ensure readiness for internal and external audits.
• Identify operational risks and support appropriate mitigation measures.
• Ensure compliance with company policies, accounting standards and regulatory requirements.
• Support SOX and internal control testing where applicable.
• Support automation, standardization and process simplification initiatives.
• Leverage ERP systems, workflow tools and digital solutions to improve operational efficiency.
• Conduct root cause analysis and implement corrective actions.
• Support migration, transition and finance transformation projects.

Team Support & Knowledge Sharing

• Support team members through knowledge sharing, cross-training and effective operational handovers.
• Contribute to process documentation and SOP updates.
• Support workload planning by providing timely status updates and highlighting priorities or risks.
• Promote a collaborative, service-oriented and customer-focused culture.

Qualification

• Bachelor's Degree in Accounting, Finance or a related discipline.
• Good command of English; proficiency in Cantonese with ability to read Chinese
• Executive: 1–3 years of relevant experience in finance operations, transactional finance or shared services/high-volume operations.
• Senior Executive: 3–5 years of relevant experience in finance operations, transactional finance or shared services/high-volume operations.
• Experience in AP, T&E, cash management, reconciliations, intercompany, fixed assets and/or lease accounting.
• Experience in stakeholder query resolution and operational follow-up.
• Experience with ERP systems such as Oracle, Coupa, Workday, OneStream or equivalent.