Finance & Operations Admin Specialist

Private Advertiser; Johor Bahru; On-site; MYR 114,000 - 185,000; Full time

Job summary

Private Advertiser is seeking an Accounts & Operations Admin Executive in Singapore to support day-to-day bookkeeping, payroll administration, customer operations and general business admin.

You will handle invoices, track payments, reconcile accounts and assist with month-end processes while coordinating with internal teams. This role requires reliability, organisation and good communication with clients and staff.

Qualifications

• Basic bookkeeping experience
• Ability to manage invoices and payments
• Experience with payroll administration is a plus
• Familiarity with accounting software like Xero or QuickBooks

Responsibilities

• Handle basic bookkeeping and maintain accurate financial records
• Prepare and issue client invoices
• Track accounts receivable and follow up on outstanding payments
• Assist with accounts payable and payment tracking
• Perform bank and transaction reconciliations
• Organise receipts, invoices, expense claims and supporting documents
• Maintain records of company expenses and payments
• Support month-end account preparation and liaise with external accountant
• Flag discrepancies, overdue payments or unusual transactions to management
• Assist with simple financial reports and trackers
• Prepare and maintain monthly payroll information
• Track employee leave and attendance
• Maintain payroll and employee records
• Coordinate with employees on missing claims and deadlines
• Support customer operations and billing enquiries

Skills

Numbers

Detail-oriented

Organised

People skills

Professional communication

Excel / Google Sheets

Payroll knowledge

Reconciliation

Tools

Xero

QuickBooks

Job description

Private Advertiser is seeking an Accounts & Operations Admin Executive in Singapore to support day-to-day bookkeeping, payroll administration, customer operations and general business admin.

You will handle invoices, track payments, reconcile accounts and assist with month-end processes while coordinating with internal teams. This role requires reliability, organisation and good communication with clients and staff.