Finance Executive

Tesscotia Sdn Bhd.; Kuala Lumpur; On-site; MYR 47,000 - 71,000; Full time

Job summary

Tesscotia Sdn Bhd is seeking a Finance and Centre Administrator to manage daily financial activities and provide administrative support for smooth centre operations in Kuala Lumpur.

You will handle invoicing, reconciliation, payments, reimbursements, budgeting support, and ensure compliance with financial policies while maintaining accurate records and supporting the centre staff.

Qualifications

• Comply with policies and procedures, and relevant legal and ethical standards, including accountability, ethical practice, duty of care, confidentiality, relevant accreditation standards and workplace health and safety
• Be legally responsible and accountable; be caring, compassionate, and professional at all times
• Relate to and treat colleagues, clients, and members of the public with professionalism, respect, courtesy, honesty, and fairness
• Contribute to a harmonious, positive, safe, and productive work environment

Responsibilities

• Invoice clients on a daily, monthly and by term basis
• Reconcile payment records against client invoices and bank statements
• Follow up on outstanding payments via Email, WhatsApp and phone call
• Monthly payments set up for utilities, consultants, and other ad hoc expenses as required
• Extract listing of invoices from the Cliniko system that are due for SST payment by applying for SST exemption and sending them to the accountant to make payment bi-monthly
• Review and process employee reimbursements or claims while promptly identifying and addressing any account discrepancies
• Maintain and reconcile general ledger accounts, Bank Reconciliation, and preparing monthly financial reports for management review
• Maintain organised records of invoices, tax payments, and other financial documents to support compliance and audit requirements
• Assist in preparing and monitoring budgets and forecasting financial needs
• Ensure compliance with financial policies and procedures, including recordkeeping, invoicing, and reporting requirements

Job description

The Finance and Centre Administrator will manage the financial activities and provide administrative support to ensure the smooth and efficient operations of the centre. This role includes overseeing financial transactions, maintaining accurate records, supporting budgeting and ensuring compliance with financial policies. Additionally, the role requires handling general administrative tasks and supporting centre staff as needed.

Key responsibilities

Invoice clients on a daily, monthly and by term basis

Reconcile payment records against client invoices and bank statements

Follow up on outstanding payments via Email, WhatsApp and phone call

Monthly payments set up for utilities, consultants, and other ad hoc expenses as required

Extract listing of invoices from the Cliniko system that are due for SST payment by applying for SST exemption and sending them to the accountant to make payment bi-monthly

Review and process employee reimbursements or claims while promptly identifying and addressing any account discrepancies

Maintain and reconcile general ledger accounts, Bank Reconciliation, and preparing monthly financial reports for management review

Maintain organised records of invoices, tax payments, and other financial documents to support compliance and audit requirements

Assist in preparing and monitoring budgets and forecasting financial needs

Ensure compliance with financial policies and procedures, including recordkeeping, invoicing, and reporting requirements

About you

Comply with policies and procedures, and relevant legal and ethical standards, including accountability, ethical practice, duty of care, confidentiality, relevant accreditation standards and workplace health and safety

Be legally responsible and accountable; be caring, compassionate, and professional at all times

Relate to and treat colleagues, clients, and members of the public with professionalism, respect, courtesy, honesty, and fairness

Contribute to a harmonious, positive, safe, and productive work environment