Facilities Coordinator

JLL; Bayan Lepas; On-site; MYR 48,000 - 78,000; Full time

Job summary

JLL is seeking a facilities handyman to coordinate daily operations, supervise service providers, and maintain a clean, safe workplace in Bayan Lepas. The role involves monitoring building systems, inspections, and coordinating preventive maintenance with contractors.

Responsibilities include managing maintenance contracts, handling minor repairs, overseeing procurement and invoices, and ensuring regulatory compliance and safety initiatives across the office environment.

Responsibilities

• Coordinate daily facilities operations to ensure smooth business continuity.
• Supervise and coordinate service providers, including cleaning, maintenance, security, landscaping, pest control, and reception services.
• Ensure the workplace remains clean, safe, and well-maintained at all times.
• Monitor and maintain building systems including Electrical Systems, HVAC Systems, UPS, Standby Generator (Genset), Plumbing, Lighting, and Fire Protection Systems.
• Conduct routine inspections, identify maintenance issues, and coordinate preventive and corrective maintenance with contractors.
• Manage maintenance contracts and Service Level Agreements (SLAs).
• Perform minor building repairs and maintenance independently, including replacing light fittings, painting touch-ups, door/lock adjustments, furniture assembly, and basic plumbing/minor electrical repairs (where safe and authorized).
• Handle ceiling tile replacement and the installation of office fixtures or accessories.
• Escalate major or specialized repairs to the appropriate external vendors or contractors.
• Obtain comparative professional quotations from vendors and service providers.
• Raise Purchase Orders (POs) and accurately verify and process incoming invoices.
• Monitor maintenance-related expenses against established operating budgets.
• Ensure strict compliance with local statutory regulations, building codes, and company policies.
• Coordinate necessary regulatory inspections, permits, and operational licenses.
• Support comprehensive workplace safety initiatives and emergency preparedness routines.
• Manage maintenance work orders and maintain up-to-date facility documentation and records.
• Keep physical asset inventories updated and monitor space allocation and utilization.
• Manage pantry supplies, coffee machines, vending systems, and general office consumables.
• Support company events, internal employee engagement activities, and business continuity initiatives.
• Respond promptly to facility emergencies, coordinate urgent repairs, and update stakeholders.

Job description

Overall Responsibilities

• Coordinate daily facilities operations to ensure smooth business continuity.
• Supervise and coordinate service providers, including cleaning, maintenance, security, landscaping, pest control, and reception services.
• Ensure the workplace remains clean, safe, and well-maintained at all times.
• Monitor and maintain building systems including Electrical Systems, HVAC Systems, UPS, Standby Generator (Genset), Plumbing, Lighting, and Fire Protection Systems.
• Conduct routine inspections, identify maintenance issues, and coordinate preventive and corrective maintenance with contractors.
• Manage maintenance contracts and Service Level Agreements (SLAs).

Handyman Responsibilities

• Perform minor building repairs and maintenance independently, including replacing light fittings, painting touch-ups, door/lock adjustments, furniture assembly, and basic plumbing/minor electrical repairs (where safe and authorized).
• Handle ceiling tile replacement and the installation of office fixtures or accessories.
• Escalate major or specialized repairs to the appropriate external vendors or contractors.

Procurement & Finance

• Obtain comparative professional quotations from vendors and service providers.
• Raise Purchase Orders (POs) and accurately verify and process incoming invoices.
• Monitor maintenance-related expenses against established operating budgets.

Compliance & Safety

• Ensure strict compliance with local statutory regulations, building codes, and company policies.
• Coordinate necessary regulatory inspections, permits, and operational licenses.
• Support comprehensive workplace safety initiatives and emergency preparedness routines.

Facilities Administration & Support

• Manage maintenance work orders and maintain up-to-date facility documentation and records.
• Keep physical asset inventories updated and monitor space allocation and utilization.
• Manage pantry supplies, coffee machines, vending systems, and general office consumables.
• Support company events, internal employee engagement activities, and business continuity initiatives.
• Respond promptly to facility emergencies, coordinate urgent repairs, and update stakeholders.