Facilities & Admin Operations Lead

Jobstreet Malaysia; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking a hands-on Senior Admin Executive / Admin Executive to plan, manage and own daily admin operations including facilities, maintenance, and logistics. You will oversee properties, warehouse, company vehicles and related administrative matters.

Qualifications include 3–5 years in admin/operations, with a hands-on approach, communication and vendor management skills. Diploma or degree holders are welcome to apply.

Qualifications

• Minimum SPM qualification; diploma/degree holders may apply.
• 3–5 years’ experience in admin operations, facilities or related roles.
• Hands-on, responsible and able to take ownership until completion.
• Able to plan, prioritize, follow up closely and solve issues independently.
• Able to manage manpower planning, schedules, task assignments and records.
• Willing to work after hours, weekends or public holidays when needed.

Responsibilities

• Take ownership of daily facilities, maintenance and workplace operational matters to ensure issues are followed through until completion.
• Plan, arrange and monitor maintenance schedules, repair works, servicing and workplace upkeep.
• Coordinate with contractors, cleaners, security, building management, landlords, vendors and service providers for timely action.
• Conduct site/facility checks when required and identify defects, safety concerns and improvement areas.
• Manage company properties, tenancy matters, licenses, permits and renewal schedules.
• Handle warehouse administration, inventory records, stock movement and logistics arrangements.
• Arrange company vehicle servicing, road tax, insurance renewal and related records.
• Plan and monitor maintenance/service team manpower, work schedules, task assignments, attendance, overtime records, reports and documentation.
• Propose and support building enhancement and preventive maintenance initiatives.
• Maintain proper records for maintenance, tenancy, licenses, insurance, vendors, assets and inventory.
• Prepare reports, highlight operational issues and recommend practical improvements to admin workflows and SOPs.

Skills

Vendor management

Documentation

Planning

Detail-oriented

Education

SPM qualification

Diploma/Degree holder

Tools

MS Office

Job description

Jora Malaysia is seeking a hands-on Senior Admin Executive / Admin Executive to plan, manage and own daily admin operations including facilities, maintenance, and logistics. You will oversee properties, warehouse, company vehicles and related administrative matters.

Qualifications include 3–5 years in admin/operations, with a hands-on approach, communication and vendor management skills. Diploma or degree holders are welcome to apply.