F&B Administrative Assistant

TIMUR ENAK F&B Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 67,000; Full time

Job summary

TIMUR ENAK F&B Sdn Bhd invites a detail-oriented purchasing administrator to join our Kuala Lumpur operations. You will manage purchase orders, stock records, ERP data, and collaborate with suppliers, outlets, and production teams.

Qualifications include a diploma or equivalent, proficiency in ERP and MS Office, and a willingness to travel between locations as required. You must have own transport and a valid driving license. Six-day work weeks may apply.

Qualifications

• Minimum Diploma or equivalent qualification in Business Administration, Purchasing, Supply Chain, F&B Management, Accounting, or a related field.
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Responsibilities

• Prepare and process Purchase Orders for food ingredients, beverages, packaging, equipment, and other supplies.
• Maintain purchasing, stock, inventory, receiving, and ERP records.
• Coordinate with outlets, kitchen, production, warehouse, and suppliers on stock needs.
• Conduct regular stock counts and reconcile with ERP records.
• Monitor inventory levels to prevent overstock and wastage.
• Handle supplier quotations, pricing, and delivery schedules.
• Assist with sourcing and comparing suppliers and quotations.
• Provide administrative support to F&B operations and management teams.
• Manage online and e-commerce orders and related admin tasks.
• Follow up on orders, deliveries, and shortages.

Skills

ERP systems

MS Office

AI tools

Attention to detail

Organisational skills

Communication skills

Education

Diploma or equivalent in Business Admin / Purchasing / Supply Chain / F&B Management / Accounting

Job description

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Minimum Diploma or equivalent qualification in Business Administration, Purchasing, Supply Chain, F&B Management, Accounting, or a related field.

Able to use ERP systems confidently for purchasing, inventory, stock movement, receiving, and related operational records.

Proficient in Microsoft Office, especially Microsoft Excel, Word, and Outlook.

Comfortable using AI tools to assist with administrative work, reporting, data organisation, research, and work efficiency.

Able to work six (6) days per week and be flexible according to operational requirements.

Willing and able to travel between the Company’s office, outlets, production kitchen, warehouse, suppliers, and other business locations when required.

Must possess own transport and a valid driving licence.

Good organisational, follow-up, communication, and coordination skills.

Detail-oriented and able to maintain accurate purchasing, stock, inventory, and ERP records.

Able to work independently, handle multiple tasks, and follow up on assignments until completion.

Experience in F&B administration, purchasing, inventory, warehouse, or outlet operations will be an added advantage.

Prepare and process Purchase Orders (PO) for food ingredients, beverages, packaging, equipment, and other operational supplies.

Update and maintain purchasing, stock, inventory, receiving, and related records accurately in the Company's ERP system.

Coordinate with outlets, kitchen, production, warehouse, and suppliers on stock requirements, orders, deliveries, and shortages.

Conduct and assist with regular stock counts and ensure physical stock matches ERP/system records.

Monitor inventory levels and assist in preventing overstock, stock shortages, expiry, and unnecessary wastage.

Check delivery orders, invoices, quantities, pricing, and received items against approved Purchase Orders.

Maintain proper filing and documentation for Purchase Orders, invoices, delivery orders, stock records, and supplier documents.

Follow up with suppliers regarding quotations, pricing, delivery schedules, missing items, damaged goods, and other purchasing matters.

Assist in sourcing and comparing suppliers, products, prices, and quotations when required.

Prepare purchasing, stock, inventory, and cost-related reports as requested by Management.

Assist with stock transfers, stock adjustments, wastage records, and other inventory-related transactions in the ERP system.

Provide general administrative support to the F&B operations, purchasing, kitchen, production, and Management teams.

Handle online and e-commerce orders, including order processing, customer coordination, delivery arrangements, self-pickup orders, order status updates, and related administrative matters.

Perform any other administrative, purchasing, inventory, or operational duties assigned by the Company from time to time.