Executive Secretary - THAI Speakers

Elsa Energy Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

Elsa Energy Sdn Bhd is seeking an experienced Executive Assistant to support the Chief Executive Officer in Kuala Lumpur. You will manage calendars, coordinate meetings, and handle confidential correspondence to ensure smooth operations at the highest level.

Applicants should hold a Diploma in Secretarial Science or a related field, have 7+ years in similar roles reporting to senior management, and be fluent in English and Thai.

Qualifications

• Diploma in Secretarial Science or related field.
• At least 7 years in similar roles reporting to Senior Management.
• Proficient in English and Thai (verbal and written).

Responsibilities

• Assist CEO in arranging meetings, appointments, and official schedules.
• Handle travel arrangements, including accommodation, flight bookings, and travel advances or claims.
• Maintain and update CEO's diary of schedules and appointments.
• Draft and prepare letters, memos, faxes, and other correspondence as instructed by CEO.
• Assist in coordinating Board Meetings and other official meetings, including logistics and documentation.
• Carry out general office duties such as photocopying, sending faxes, and managing office supplies.

Skills

English proficiency

Thai language

Interpersonal skills

Education

Diploma in Secretarial Science

Job description

Responsibilities

• EXECUTIVE SUPPORT
  
  
  
  • Assist CEO in arranging meetings, appointments, and official schedules.
  
  
  • Handle travel arrangements, including accommodation, flight bookings, and travel advances orclaims.
  
  
  • Maintain and update CEO's diary of schedules and appointments.
  
  
  • Draft and prepare letters, memos, faxes, and other correspondence as instructed by CEO.
  
  
  
  


• OFFICE ADMINISTRATION & COMMUNICATION
  
  
  
  • Type and format official documents, letters, memos, and faxes accurately and promptly.
  
  
  • Manage all incoming and outgoing correspondence, including mail, emails, and faxes.
  
  
  • Make outgoing telephone calls and screen incoming calls or visitors on behalf of CEO.
  
  
  • Respond to routine inquiries and ensure proper communication flow.
  
  
  
  


• RECORD MANAGEMENT
  
  
  
  • Maintain proper records, files, and filing systems for CEO's Office.
  
  
  • File and safeguard confidential letters and documents with strict confidentiality.
  
  
  • Reorganize and maintain an efficient filing system for easy document retrieval.
  
  
  
  


• COORDINATION & LIAISON
  
  
  
  • Assist in coordinating Board Meetings and other official meetings, including logistics andocumentation.
  
  
  • Liaise and coordinate with Government Agencies, Contractors, Operators, and other stakeholders.
  
  
  • Arrange appointments and facilitate courtesy visits for CEO.
  
  
  • Provide assistance and coordination support to other departments when required.
  
  
  
  


• GENERAL SUPPORT
  
  
  
  • Perform general office duties such as photocopying, sending faxes, and managing office supplies.
  
  
  • Carry out any other duties as assigned by Chief Executive Officer from time to time.
  
  
  
  

Requirements

• Minimum qualification of Diploma in Secretarial Science or other related fields.


• Minimum 7 years working experience in similar positions reporting to Senior Management position orany other relevant working experience.


• Good communication in English & Thai (verbal and writing)


• Good interpersonal skills.