Executive Secretary & Admin Support

Private Advertiser; West Coast Division; Presencial; MYR 28.000 - 50.000; Jornada completa

Descripción de la vacante

Akitek Summaz in Kota Kinabalu, Sabah is seeking a capable Secretary to join our team in a full-time role. You will manage executive calendars, handle correspondence, prepare documents, and support senior management with various administrative tasks.

We value organisation, discretion and strong English communication. Proficiency in Malay is a plus. Applicants should be able to work independently and as part of a team in a fast-paced office environment, with flexible arrangements where possible.

Formación

• Proven experience as Secretary/Administrative Assistant or similar role
• Exceptional organisational skills with ability to manage multiple tasks
• Strong written and verbal English; Malay favorable
• Proficiency in MS Office and office software
• Attention to detail and accuracy; handling confidential information
• Time management and ability to meet deadlines
• Professional demeanor and interpersonal skills
• Ability to work independently and in a team in a fast-paced setting
• Flexible and adaptable to changing priorities

Responsabilidades

• Manage and maintain executive calendars; schedule meetings and appointments
• Handle incoming/outgoing correspondence including emails, letters and calls
• Prepare and format documents, reports, and presentations
• Maintain confidential filing systems and accessible documentation
• Provide administrative support to senior management and departments
• Coordinate office activities, meetings and client visits
• Manage office supplies and inventory; place orders as needed
• Process expense reports, invoices, and financial documents per procedures
• Assist with general clerical tasks including data entry and scanning
• Support recruitment activities by screening applications and scheduling interviews

Conocimientos

Calendar management

Office administration

Communication

MS Office

Confidentiality

Multitasking

Independent work

Team player

Herramientas

Microsoft Office

Descripción del empleo

Akitek Summaz in Kota Kinabalu, Sabah is seeking a capable Secretary to join our team in a full-time role. You will manage executive calendars, handle correspondence, prepare documents, and support senior management with various administrative tasks.

We value organisation, discretion and strong English communication. Proficiency in Malay is a plus. Applicants should be able to work independently and as part of a team in a fast-paced office environment, with flexible arrangements where possible.