EXECUTIVE - PROJECTS ADMIN

SWM Environment Sdn Bhd; Seelong; On-site; MYR 42,000 - 64,000; Full time

Job summary

Rymnet Solutions Sdn Bhd is seeking an Operations Coordinator to assist in daily operational matters at TPS Seelong in Malaysia. The role involves liaising with various teams to ensure smooth operations, monitoring weighbridge activities, and producing management reports.

The candidate will compile and analyse operational data, manage evidence in reporting systems, and coordinate with procurement, finance and vendors as needed. Strong MS Excel and data-analysis skills are required.

Qualifications

• Diploma or degree in relevant field preferred.
• Experience in administrative coordination and reporting is advantageous.
• Familiarity with landfill or waste management operations beneficial.

Responsibilities

• Coordinate daily operational matters at TPS Seelong.
• Monitor weighbridge operations, vehicle movements, and turnaround times.
• Compile and analyse operational data and prepare reports for Management.
• Coordinate with SWCorp and stakeholders on reporting matters.
• Monitor site environmental and safety matters and follow up.

Skills

MS Excel

Data analysis

Reporting

Communication

Education

Diploma or Degree in Business Administration/Management/Operations/Information Management

Tools

MS Office Suite

Job description

Duties & Responsibilities

• 1. Overall Operational Coordination – Assist in coordinating daily operational matters at TPS Seelong and liaise with relevant teams to support smooth and efficient operations.
• 2. Weighbridge Operations & Performance Monitoring – Monitor weighbridge transactions, vehicle movements, turnaround time (TAT), system performance and operational discrepancies, and highlight issues requiring further attention.
• 3. Management Reporting & Data Analysis – Compile, review and analyse operational data, tonnage records, vehicle trips and weighbridge performance for the preparation of reports to Management and relevant stakeholders.
• 4. Regulatory & Stakeholder Coordination – Coordinate the preparation and submission of operational information and reports to SWCorp and liaise with relevant stakeholders on assigned operational and reporting matters.
• 5. Environmental & Site Monitoring Support – Assist in monitoring and recording relevant site operational matters, including landfill activities, leachate management, safety concerns and other issues requiring follow-up.
• 6. Procurement & Contract Administration Support – Assist with operational procurement documentation, supporting records and coordination with Procurement, Finance and vendors on matters related to site requirements.
• 7. Project & Improvement Coordination – Assist in coordinating operational improvement initiatives, system upgrades, digitalisation projects and other assigned site-related activities, including monitoring progress and outstanding actions.
• 8. Financial & Administrative Coordination – Maintain relevant operational records and supporting documents, and coordinate with Finance and other relevant personnel on assigned administrative matters.
• 9. Team Coordination & Task Follow-Up – Coordinate assigned tasks, monitor progress and follow up with the relevant personnel to ensure outstanding matters are addressed within the required timeline.
• 10. Risk Management & Problem Resolution Support – Identify and report operational discrepancies, unusual trends and potential issues, and coordinate follow-up actions with the relevant Person-in-Charge (PIC).
• 11. Monthly Weighbridge Data Analysis – Compile and analyse monthly weighbridge data, identify unusual trends or discrepancies, and prepare findings for review by Management and SWCorp, where applicable.
• 12. Complaint Management – Record, update and monitor complaints in the designated complaint management system, coordinate follow-up with the relevant PIC and maintain records of actions taken and resolution status.
• 13. Online Top-Up Portal Coordination – Coordinate and monitor the UUSB Online Top-Up Portal, including follow-up with IT, Finance and relevant parties on system issues, customer-related matters and process improvements.

Job Requirements

• Diploma or Degree in Business Administration, Management, Operations, Information Management or a related field is preferred.

Experience

• Relevant experience in administrative coordination, operational reporting, data management or weighbridge operations would be an advantage.
• Familiarity with landfill or waste management operations would be beneficial.

Technical Skills

• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Ability to compile, maintain and analyse operational data and prepare reports accurately.
• Ability to use relevant operational systems and digital platforms, with appropriate training where required.

Core Competencies

• Good organisational and coordination skills.
• Strong attention to detail and accuracy in data handling and reporting.
• Ability to monitor outstanding matters and follow up with relevant personnel.
• Good communication and interpersonal skills when dealing with customers, internal departments, vendors and external stakeholders.
• Ability to manage recurring tasks and meet reporting deadlines.
• A proactive approach to identifying discrepancies and supporting process improvements.

Other Requirements

• Willingness to support the operational and administrative requirements of TPS Seelong.
• Ability to work collaboratively with the site team and relevant stakeholders.
• Any additional requirements to be determined in accordance with the Company’s HR policies and approved position criteria.