EXECUTIVE, PROCUREMENT

FLEX FLEET SDN. BHD.; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Flex Fleet Sdn Bhd in Kuala Lumpur is seeking an Executive, Procurement to join our ship management team. You will manage GRN processing, ensuring accurate invoicing and timely approvals, while supporting spare parts sales and procurement documentation.

The role reports to the Technical Manager and requires 1–2 years of relevant experience, with familiarity in Workday or similar ERP systems. Strong MS Office skills and English communication are essential for daily operations.

Qualifications

• Diploma or degree in business, procurement, or related field.
• Experience with procurement processes and GRN handling is preferred.
• Familiarity with ERP/Procurement systems and MS Office.

Responsibilities

• GRN processing and expediting for technical, operations, and marine purchases.
• Handle client enquiries, RFQs, quotations and order follow-ups.
• Prepare PRs, POs, commercial invoices and related documents.
• Coordinate with suppliers, warehouse and logistics on stock availability, delivery and schedule.

Skills

Communication skills

Microsoft Office

Workflow systems

Education

Diploma or Degree in Business Administration, Procurement, Supply Chain Management, Logistics, Finance/Accounting or related discipline

Tools

Workday

Job description

Flex Fleet Sdn Bhd is a Kuala Lumpur-based manager of offshore “FLEX” crewboats that are designed and built by Penguin Shipyard International in Singapore.

Our crewboats are well-maintained and professionally manned. We prize safety over profit, and we regard our employees as our key asset.

The business of operating a fleet of high-performance vessels requires a dedicated team of ship management professionals with specialized skill sets.

We are seeking suitable candidates to join us in the following vocation:

EXECUTIVE, PROCUREMENT

Reporting to the Technical Manager, you shall be an integral member of Flex Fleet’s ship management team in Kuala Lumpur, which manages a fleet of modern high-speed crew boats.

Key Responsibilities

1. GRN Processing & Expediting – Primary

Manage GRN requirements for Technical, Operations and Marine purchases/services.

Follow up with vendors, suppliers and the Purchasing Team on outstanding Invoices, DOs, Service Reports and POs.

Review documentation for completeness and resolve discrepancies prior to GRN processing.

Create and process GRNs in Workday and complete the related approval workflow.

Maintain the Outstanding GRN Tracker, monitor ageing and prioritise urgent cases.

Expedite pending documents and elevate overdue or critical cases when required.

Coordinate with internal departments, suppliers and Finance to ensure timely GRN completion and minimise payment delays.

2. Spare Parts Sales & Commercial Support – Secondary

Handle client enquiries, supplier RFQs, quotations and order follow-ups.

Prepare PRs, POs, Commercial Invoices, Packing Lists (CIPL) and related documents.

Coordinate with suppliers, warehouse and logistics providers on stock availability, delivery and shipment schedules.

Monitor orders and deliveries and resolve commercial or documentation issues.

Maintain accurate records of quotations, orders and deliveries.

3. Procurement Support

Provide procurement support and coverage during the purchaser’s absence.

Assist with RFQs, PR/PO processing, supplier follow-ups and procurement documentation.

Coordinate with suppliers and internal stakeholders to ensure timely procurement and delivery.

Requirement:

Diploma or Degree in Business Administration, Procurement, Supply Chain Management, Logistics, Finance/Accounting or a related discipline.

Preferably 1–2 years of relevant working experience in procurement, purchasing, expediting, supply chain, commercial operations, logistics, accounts support or a related function.

Experience in GRN processing, invoice/document control, procurement expediting or supplier follow-up will be an advantage.

Experience using Workday or other ERP/procurement systems will be an added advantage.

Proficient in Microsoft Office and comfortable working with electronic approval and workflow systems.

Good written and verbal communication skills in English.

Strong attention to detail and documentation accuracy.

Able to manage multiple outstanding cases and priorities simultaneously.

Able to communicate and coordinate confidently with internal departments, vendors, suppliers and other external parties.

Your remuneration will be commensurate with your experience and qualifications.

Your career advancement will depend on your attitude and contributions.

KEEP CALM AND JOIN US!