EXECUTIVE, HEALTH INFORMATION MANAGEMENT SERVICES

KPJ Sri Manjung Specialist Hospital; Perak; On-site; MYR 24,000 - 36,000; Full time

Job summary

KPJ Sri Manjung Specialist Hospital is seeking a detail-oriented HIMS administrator to ensure proper management of medical records and compliant documentation. You will adhere to SMSH, HIMS, and statutory certifications, file case notes, and safeguard patient confidentiality while supporting the Head of HIMS in daily administration.

The role requires meticulous record-keeping, proper handling of medical certificates, X-ray films, and ICD-10 coding in e-reporting.

Responsibilities

• To adhere to all SMSH, HIMS and Statutory certifications.
• To trace, bind, repair and file all case notes in accordance with standard requirements.
• To collect, sort, and file all loose notes (if any) relevant to the patient registration number and file in corresponding case note daily.
• To ensure all case notes must be presentable i.e., completely bound, when filed. All broken case notes must be fixed or replaced. All returned case notes must be organized and filed back in the HIMS library.
• To ensure HIMS Services are strictly adhere all the time and maintain confidentiality.
• To ensure that all laws and regulations governing the issue and transactions of Medical Certificate Books (MC), Birth and Death forms, and the circulation of Communicable Disease book or forms are carefully followed, as well as the statutory standard and body.
• To ensure strict control over the issue and retrieval of case notes and X-ray film (if any) with full duty, authority, and liability.
• To ensure medical coding ICD-10 in e-reporting complete monthly.
• To participate in all departmental and hospital activities.
• To assist the Head of HIMS in administration of the unit when needed.

Job description

• To adhere to all SMSH, HIMS and Statutory certifications.
• To trace, bind, repair and file all case notes in accordance with standard requirements.
• To collect, sort, and file all loose notes (if any) relevant to the patient registration number and file in corresponding case note daily.
• To ensure all case notes must be presentable i.e., completely bound, when filed. All broken case notes must be fixed or replaced. All returned case notes must be organized and filed back in the HIMS library.
• To ensure HIMS Services are strictly adhere all the time and maintain confidentiality.
• To ensure that all laws and regulations governing the issue and transactions of Medical Certificate Books (MC), Birth and Death forms, and the circulation of Communicable Disease book or forms are carefully followed, as well as the statutory standard and body.
• To ensure strict control over the issue and retrieval of case notes and X-ray film (if any) with full duty, authority, and liability.
• To ensure medical coding ICD-10 in e-reporting complete monthly.
• To participate in all departmental and hospital activities.
• To assist the Head of HIMS in administration of the unit when needed.

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world‑class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.