Executive - Compliance (Secretariat & Breach Reporting

Hong Leong Bank Berhad; Kuala Lumpur; On-site; MYR 47,000 - 87,000; Full time

Job summary

Hong Leong Bank Berhad is seeking an Executive - Compliance (Secretariat & Breach Reporting) to support the team lead in formulating and driving compliance initiatives in line with regulatory standards for domestic and international operations.

The role covers Secretariat functions, including coordinating reports, preparing board papers, and scheduling RCGC meetings, as well as centralized breach reporting and escalation reviews for senior management and regulators.

Qualifications

• Bachelor’s Degree in Law, Business, Finance, or a related discipline.
• 1–2 years of experience in regulatory compliance, risk management, or corporate secretariat.
• Solid knowledge of financial regulatory standards, board secretariat practices, and incident reporting (e.g., BNM/ORION guidelines).
• Strong written and verbal communication skills for drafting minutes, board papers, and official reports.
• Excellent organizational abilities and high attention to detail with a proactive, team-oriented mindset.

Responsibilities

• Co-ordinate and follow-up on the reports from the various departments within the division.
• Consolidate submissions to the secretariats of Risk and Compliance Governance Committee ("RCGC"), RCGC-i, Board Risk Management Committee ("BRMC"), Board Audit Risk Management Committee ("BARM") and Hong Long Financial Group.
• RCGC secretariat on a rotational basis by organizing and scheduling RCGC meetings.
• Prepare and distribute agendas, minutes and board papers.
• Undertake review of the RCGC Terms of Reference.
• Centralized unit to receive escalation of plausible non-compliance incidents / breaches.
• High-level review of escalations received.
• Track and follow-up on all escalations to ensure that the finalized report of the non-compliance incidents / breaches are presented to the senior management and board committees, and submitted to the regulators where necessary.
• Coordinate and follow up on monthly NIL breach reporting from various departments;
• Consolidate from various divisions and submit number of breaches from regulators other than Bank Negara Malaysia as required under the Operational Risk Integrated Online Network (ORION) Policy Document
• Assist Team Leader in any ad-hoc tasks whenever required.

Skills

Regulatory compliance

Risk management

Board secretariat

Incident reporting

Education

Bachelor’s Degree in Law, Business, Finance, or a related discipline

Job description

Executive - Compliance (Secretariat & Breach Reporting)

The incumbent is responsible to support the team lead in formulating, developing and driving the Group’s initiatives and activities in line with the Group’s strategic direction, regulatory and global standards to ensure compliance with applicable local and foreign laws, rules, regulations, guidelines and standards governing the Group’s domestic and international operations.

Job Responsibilities

Secretariat Function

Co-ordinate and follow-up on the reports from the various departments within the division

Consolidate submissions to the secretariats of Risk and Compliance Governance Committee ("RCGC"), RCGC-i, Board Risk Management Committee ("BRMC"), Board Audit Risk Management Committee ("BARM") and Hong Long Financial Group

RCGC secretariat on a rotational basis by organizing and scheduling RCGC meetings

Prepare and distribute agendas, minutes and board papers.

Undertake review of the RCGC Terms of Reference

Breaches Reporting

Centralized unit to receive escalation of plausible non-compliance incidents / breaches

High-level review of escalations received

Track and follow-up on all escalations to ensure that the finalized report of the non-compliance incidents / breaches are presented to the senior management and board committees, and submitted to the regulators where necessary

Coordinate and follow up on monthly NIL breach reporting from various departments;

Consolidate from various divisions and submit number of breaches from regulators other than Bank Negara Malaysia as required under the Operational Risk Integrated Online Network (ORION) Policy Document

Assist Team Leader in any ad-hoc tasks whenever required.

Job Requirements

Bachelor’s Degree in Law, Business, Finance, or a related discipline.

1–2 years of experience in regulatory compliance, risk management, or corporate secretariat.

Solid knowledge of financial regulatory standards, board secretariat practices, and incident reporting (e.g., BNM/ORION guidelines).

Strong written and verbal communication skills for drafting minutes, board papers, and official reports.

Excellent organizational abilities and high attention to detail with a proactive, team-oriented mindset.

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life‑long learning, achieve their career aspirations and grow talent from within our organisation.