Senior Executive / Executive - Compliance (Secretariat & Breach Reporting)

Hong Leong Bank; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Hong Leong Bank in Malaysia is seeking a meticulous Secretariat professional to support the team lead in formulating and driving regulatory compliance initiatives. You will coordinate reports, prepare agendas and board papers, and assist with RCGC and BRMC/ BARM secretariat processes to ensure governance standards are met.

The role requires a bachelor's degree in law, business, or finance, 1–2 years in regulatory compliance or secretariat work, and strong written communication.

Qualifications

• Bachelor’s degree in law, business, finance or related discipline.
• 1–2 years of experience in regulatory compliance, risk management, or secretariat work.
• Solid knowledge of financial regulatory standards and board secretariat practices.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate and follow-up on reports from the various departments within the division.
• Consolidate submissions to the secretariats of RC Governance Committees and the boards, and prepare agendas, minutes and papers.
• Manage RCGC secretariat on a rotational basis by organizing and scheduling meetings.
• Assist Team Leader in review of Terms of Reference and escalation of non-compliance incidents.

Education

Bachelor’s Degree in Law, Business, Finance, or related discipline

Job description

**If you are looking to excel and make a difference, take a closer look at us...****Overview**The incumbent is responsible to support the team lead in formulating, developing and driving the Group’s initiatives and activities in line with the Group’s strategic direction, regulatory and global standards to ensure compliance with applicable local and foreign laws, rules, regulations, guidelines and standards governing the Group’s domestic and international operations.**Job Responsibilities****Secretariat Function*** Co-ordinate and follow-up on the reports from the various departments within the division* Consolidate submissions to the secretariats of Risk and Compliance Governance Committee (“RCGC”), RCGC-i, Board Risk Management Committee (“BRMC”), Board Audit Risk Management Committee (“BARM”) and Hong Long Financial Group* RCGC secretariat on a rotational basis by organizing and scheduling RCGC meetings* Prepare and distribute agendas, minutes and board papers.* Undertake review of the RCGC Terms of Reference**Breaches Reporting*** Centralized unit to receive escalation of plausible non-compliance incidents / breaches* High-level review of escalations received* Track and follow-up on all escalations to ensure that the finalized report of the non-compliance incidents / breaches are presented to the senior management and board committees, and submitted to the regulators where necessary* Coordinate and follow up on monthly NIL breach reporting from various departments;* Consolidate from various divisions and submit number of breaches from regulators other than Bank Negara Malaysia as required under the Operational Risk Integrated Online Network (ORION) Policy Document* Assist Team Leader in any ad-hoc tasks whenever required.**Job Requirements*** Bachelor’s Degree in Law, Business, Finance, or a related discipline.* 1–2 years of experience in regulatory compliance, risk management, or corporate secretariat.* Solid knowledge of financial regulatory standards, board secretariat practices, and incident reporting (e.g., BNM/ORION guidelines).* Strong written and verbal communication skills for drafting minutes, board papers, and official reports.* Excellent organizational abilities and high attention to detail with a proactive, team-oriented mindset.*About Hong Leong Bank**We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.**We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.**Realise your full potential at Hong Leong Bank by applying now.*