Executive- Brand Partnerships (Open to Fresh Graduates)

ZALORA SOUTH EAST ASIA PTE LTD; Kuala Lumpur; On-site; MYR 50,000 - 80,000; Full time

Job summary

ZALORA SOUTH EAST ASIA PTE LTD is seeking a Marketing Executive to support regional marketing activities across Southeast Asia, focusing on end-to-end administrative and financial processes for all marketing pillars, including PO, invoices, contracts and vendor payments. This role ensures budgets and payment trackers are updated and vendors are paid accurately and on time.

Additionally, you will provide operational support for campaigns, events and product seeding, managing inventory, pull-outs

Qualifications

• Bachelor's degree in Marketing, Business, Communications, or related discipline.
• Experience in marketing coordination, administration, vendor management, payments, or a related role.
• Experience managing multiple projects or tasks at the same time.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Excel and PowerPoint and Google Workspace.
• Good analytical and problem-solving skills.
• Able to work independently and with different teams.

Responsibilities

• Manage purchase orders, invoices, bills and vendor payments across all marketing teams and pillars.
• Maintain accurate payment, budget and contract trackers.
• Ensure invoices and supporting documents are submitted correctly and vendors are paid on time.
• Prepare and maintain vendor contracts and other required documentation.
• Coordinate closely with Finance, Procurement and Legal to resolve payment, contract or documentation issues.
• Regularly follow up on outstanding invoices, approvals and payments until closure.
• Support the execution of marketing campaigns, events, brand activations, product seeding and photo shoots.
• Manage the pull-out, tracking, inventory and timely return of products and marketing assets.
• Maintain clear records of all products received, distributed, returned or outstanding.
• Coordinate with marketing teams, commercial teams, operations, suppliers, agencies and influencers.
• Assist with improving marketing processes and take on additional coordination tasks when required.

Skills

Marketing coordination

Vendor management

Payments processing

Project management

Time management

Communication

Excel & PowerPoint

Google Workspace

Independence

Education

Bachelor's degree in Marketing, Business, Communications, Commercial Management, or related

Tools

Microsoft Excel

PowerPoint

Google Workspace

Job description

ROLE SUMMARY:

The Marketing Executive supports the smooth operation and delivery of regional marketing activities across Southeast Asia.

The primary responsibility of the role is to manage the end-to-end administrative and financial processes for all marketing pillars, including purchase orders, invoices, contracts and vendor payments. The role ensures that documentation is complete, budgets and payment trackers are updated, and all vendors are paid accurately and on time.

The second key responsibility is to provide operational support for marketing campaigns, events, brand activations and product-seeding initiatives. This includes managing inventory, product pull-outs and returns, coordinating deliverables, and following up across internal teams and external partners to ensure there are no outstanding items.

RESPONSIBILITIES:

Marketing Payments and Administration

• Manage purchase orders, invoices, bills and vendor payments across all marketing teams and pillars.
• Maintain accurate payment, budget and contract trackers.
• Ensure invoices and supporting documents are submitted correctly and vendors are paid on time.
• Prepare and maintain vendor contracts and other required documentation.
• Coordinate closely with Finance, Procurement and Legal to resolve payment, contract or documentation issues.
• Regularly follow up on outstanding invoices, approvals and payments until closure.

Campaign and Operational Support

• Support the execution of marketing campaigns, events, brand activations, product seeding and photo shoots.
• Manage the pull-out, tracking, inventory and timely return of products and marketing assets.
• Maintain clear records of all products received, distributed, returned or outstanding.
• Coordinate with marketing teams, commercial teams, operations, suppliers, agencies and influencers.
• Assist with improving marketing processes and take on additional coordination tasks when required.

REQUIREMENTS:

• Bachelor's degree in Marketing, Business, Communications, Commercial Management, or a related discipline.
• Experience in marketing coordination, administration, vendor management, payments, or a related role.
• Experience managing multiple projects or tasks at the same time.
• Strong organizational and time-management skills.
• Good communication, coordination, and follow-up skills.
• Proficiency in Microsoft Excel and PowerPoint and Google Workspace.
• Good analytical and problem-solving skills.
• Able to work independently and with different teams.
• Proactive, dependable, and willing to support a variety of marketing activities.
• Experience in events, brand activations, influencer marketing, or supplier coordination is an advantage.
• Willingness and ability to work across regional markets, including Malaysia, Singapore, Hong Kong, Indonesia, and the Philippines, as applicable to the role scope.

Wonder how it's like to build your career with ZALORA? Inspired by employees, we believe you'll be in for:

• An exciting platform to make your success story
• Have the utmost care for your mental and physical wellbeing
• Flexibility weaved into your lifestyle
• A seamless work environment with a friendly & team-fueled culture
• Career growth aligned to your professional and personal needs and goals

Want to stay ahead with our developments? Follow us at our LinkedIn page and know more about us from our career website .

The ZALORA Story

ZALORA is Asia's leading online fashion, beauty, and lifestyle destination, and part of Global Fashion Group. As one of the region's pioneering large-scale e-commerce platforms, ZALORA has established a strong presence across Southeast Asia, with key markets in Singapore, Indonesia, Malaysia, the Philippines, and Hong Kong, and receives over 50 million visits monthly.

ZALORA does not accept resumes or candidate submissions from third parties for any position, whether advertised or otherwise, unless ZALORA has entered into a valid written agreement with such third party and has expressly requested candidate referrals.

Any third party that submits unsolicited candidate information, resumes, or profiles without prior written authorization from ZALORA agrees that it has no entitlement to any placement fee, referral fee, or other compensation, even if the candidate is later hired or engaged by ZALORA or Global Fashion Group.