Executive, Branch Support Admin (Setia Spice)

Carsome Sdn Bhd; Bayan Lepas; On-site; MYR 24,000 - 32,000; Full time

Job summary

CARSOME is seeking an Executive, Branch Support Admin to join our Setia Spice team. You will be the main point of contact for customer queries about products, orders and deliveries and provide essential support to the sales team.

Your role includes administrative support, document management, payments handling, and liaising with authorities for ownership transfers, plus inventory and vendor coordination. A relevant diploma or degree with 1–2 years in automotive sales admin is preferred.

Qualifications

• Requires good communication and teamwork skills.
• Experience in sales admin within automotive is preferred.
• Education: Certificate/Diploma/Degree or SPM/O-Level with relevant experience.

Responsibilities

• Provide administrative support to the branch and sales team.
• Coordinate with external parties for ownership transfers and payments.
• Handle documents, receipts, and invoicing; manage petty cash.

Skills

Good communication

Teamwork

Education

Certificate/Diploma/Degree or SPM/O-Level with relevant experience

Job description

Executive, Branch Support Admin (Setia Spice)

CARSOME is looking for a qualified Branch Support Admin to join our team and help us achieve our goals. You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales team.

Your Day-to-Day

Administrative Support

Coordinate with external parties (e.g., insurance, ownership transfer).

Support ground operations and activities.

Maintain retail and environment outlook.

Check and update documents (e.g., Master List, eAuto, cross-check RC status).

Liaise with authorities for ownership transfers.

Upload documents to Google Drive and update the order list.

Handle payment-related tasks: collection, validation, and receipt.

Request and manage receipts from financial institutions.

Manage petty cash and general invoices.

Verify and process car sales payments, parking, and trailer fees.

Print official receipts and petty cash documents.

Inventory Management

Manage retail car keys and trade plates.

Monitor key management and stock measurement.

Documentation Support

Collect, verify, and store documents as per requirement.

Prepare and upload dealer collection documents.

Verify and upload vehicle documents into the system.

Assist in cheque handling and bank transfers.

Handle seller transactions.

Assist to receive handover cars from different branches & dealer collections.

Your Know-How

Preferably Certificate/ Diploma / Degree in any disciplines or SPM/ O-Level with relevant experience

At least 1-2 years working experience in Sales Admin in automotive industry.

Good in communication skills & teamwork

Good connections with financial institutions

CARSOME is Southeast Asia’s largest integrated car e-commerce platform. With operations across Malaysia, Indonesia, Thailand and Singapore, CARSOME aims to digitize the region’s used car industry by reshaping and elevating the car buying and selling experience.

The company provides end-to-end solutions to consumers and used car dealers, from car inspection to ownership transfer to financing, promising a service that is trusted, convenient and efficient. CARSOME currently transacts around 100,000 cars annually and has more than 2,000 employees across all its offices.

For more information, please visit www.carsome.my

CARSOME is Southeast Asia’s largest integrated car e-commerce platform. With operations across Malaysia, Indonesia, Thailand and Singapore, CARSOME aims to digitize the region’s used car industry by reshaping and elevating the car buying and selling experience.

The company provides end-to-end solutions to consumers and used car dealers, from car inspection to ownership transfer to financing, promising a service that is trusted, convenient and efficient. CARSOME currently transacts around 100,000 cars annually and has more than 2,000 employees across all its offices.

For more information, please visit www.carsome.my