Executive, Branch Support Admin

Carsome; Plentong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive firm in Malaysia seeks a qualified Branch Support Admin to provide administrative support and assist the sales team. The role involves coordinating with external parties, managing retail car keys, handling documentations, and ensuring effective operations. Ideal candidates should have 1-2 years of experience in sales administration within the automotive sector and possess strong communication skills. This position offers an opportunity to grow within a dynamic team environment.

Qualifications

• At least 1-2 years working experience in Sales Admin in the automotive industry.
• Good communication skills and team collaboration.

Responsibilities

• Coordinate with external parties for administrative support.
• Manage retail car keys and trade plates.
• Collect, verify, and store documents as per requirement.

Skills

Communication skills

Teamwork

Connections with financial institutions

Education

Certificate/Diploma/Degree in any discipline or SPM/O-Level

Job description

CARSOME is looking for a qualified Branch Support Admin to join our team and help us achieve our goals. You will serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales team.

Your Day-to-Day

Administrative Support

• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (e.g., Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.
• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer fees.
• Print official receipts and petty cash documents.

Inventory Management

• Manage retail car keys and trade plates.
• Monitor key management and stock measurement.

Documentation Support

• Collect, verify, and store documents as per requirement.
• Prepare and upload dealer collection documents.
• Verify and upload vehicle documents into the system.
• Assist in cheque handling and bank transfers.
• Handle seller transactions.
• Assist to receive handover cars from different branches & dealer collections.

Your Know-How

• Preferably Certificate/ Diploma / Degree in any disciplines or SPM/ O-Level with relevant experience
• At least 1-2 years working experience in Sales Admin in automotive industry.
• Good in communication skills & teamwork
• Good connections with financial institutions