Executive Assistant to CMO

O2 Nexus Technologies Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Parking allowance

Performance-based bonus

Job summary

O2 Nexus Technologies Sdn Bhd in Kuala Lumpur seeks an Executive Assistant to support the CMO with daily coordination, marketing projects, and documentation in a fast-paced, international environment.

The role requires strong organization, proactive follow-up, and ability to manage multiple tasks, with English and Chinese language skills and comfort with Google Workspace and PowerPoint. You will streamline files in Drive/Notion and assist with content creation across marketing channels.

Qualifications

• Strong written and spoken English and Chinese capability.
• Excellent attention to detail and ability to track multiple tasks.
• Experience supporting executive-level stakeholders in a fast-paced setting.
• Proficiency with Google Workspace and MS Office tools; comfortable with AI-assisted tooling.

Responsibilities

• Support CMO daily tasks, priorities and follow-ups; prepare meeting materials and notes.
• Coordinate marketing campaigns, events, and related projects across teams.
• Organize Google Drive, Notion and document versions; maintain clean project records.
• Create and refine content in English and Chinese for presentations and announcements; assist with AI-assisted research and translation.
• Ensure accurate details in dates, amounts, campaign rules, names and language versions.

Skills

English proficiency

Chinese proficiency

Attention to detail

Task management

Independent work

Microsoft Office

Google Workspace

PowerPoint

Notion

Tools

Notion

Canva

Google Workspace

PowerPoint

ChatGPT

Job description

We are looking for a highly organized, detail-oriented and proactive Executive Assistant to support the CMO in daily business coordination, marketing projects, documentation, follow-ups and administrative matters. This is not a traditional administrative assistant role. We are looking for someone who can understand tasks quickly, organize priorities, follow up independently and help drive projects to completion in a fast-paced international working environment.

Key responsibilities

A. CMO Daily Support

• Manage and organize the CMO’s daily tasks, priorities and follow-up items.
• Prepare meeting materials, meeting notes and action items.
• Track pending matters and remind relevant parties of deadlines.
• Assist with business meetings, schedules, events and travel arrangements when required.
• Prepare information and documents needed before meetings or discussions.

B. Marketing & Project Coordination

• Coordinate and follow up on marketing campaigns, events and market-related projects.
• Communicate with Design, BD, Technical, Translation and other internal or external parties.
• Track the progress of posters, presentations, videos, copywriting and other marketing materials.
• Maintain clear owners, deadlines and deliverables for ongoing projects.
• Proactively report delays, missing information or potential issues to the CMO.

C. Documentation & Information Management

• Organize Google Drive, Notion and internal working documents.
• Maintain presentations, proposals, marketing materials, meeting notes and project records.
• Manage file naming, folder structure and document version control.
• Ensure the latest and correct version of important materials can be located quickly.

D. Content & Marketing Support

• Assist in organizing English and Chinese content.
• Support presentations, announcements, social media materials and business documents.
• Use AI tools for research, translation, content organization and productivity.
• Check important details such as dates, amounts, campaign rules, names and language versions.

Requirements

• Good written and spoken English.
• Able to communicate effectively in Chinese.
• Strong attention to detail and sense of responsibility.
• Strong follow-up and task-tracking ability.
• Able to work independently and organize multiple tasks or projects.
• Able to identify priorities instead of treating every task equally.
• Good communication skills and comfortable coordinating with different teams.
• Able to adapt to a fast-paced / startup working environment.
• Basic understanding of marketing, business or project coordination.
• Comfortable using Microsoft Office / Google Workspace and PowerPoint / Google Slides.
• Willing and able to use tools such as ChatGPT, Canva and Notion to improve productivity.

Preferred / Bonus Experience

• Startup Operations
• Fintech / Digital Payment / Web3 / Technology industry
• International business environment
• Canva / basic design
• Notion / project management tools

Candidates are not required to meet every preferred item. Learning ability, execution, ownership and problem-solving attitude are more important.

Candidate Screening Priorities

• 3. Experience in startup or fast-paced working environments.
• 4. Familiarity with Google Workspace, PowerPoint, Canva, Notion and AI tools.
• 5. Resume organization, attention to detail and overall professionalism.
• 6. Employment stability and reasons for frequent job changes, if applicable.

The Mindset We Value

• Doesn't need step-by-step instructions for every task.
• Follows up proactively without waiting for reminders.
• Keeps track of deadlines and important details.
• Raises issues early before they become urgent.
• Ensures tasks are fully completed, not just their own part.

Preferred Mindset:

• Not just 'I have done my part,' but 'Has this matter been fully completed?'

• Parking allowance
• Performance-based bonus will be awarded to strong performers