Executive Assistant to CEO

Brozkey; Kuala Lumpur; On-site; MYR 70,000 - 120,000; Full time

Job summary

Brozkey is seeking an Executive Assistant to the CEO / Special Officer to the Founder who is highly organized, resourceful, and proactive. You will work directly with the CEO across day-to-day priorities and cross-functional projects, turning ideas and notes into structured plans.

This role requires strong communication with internal teams, vendors, partners and external stakeholders, meticulous record-keeping, and the ability to manage multiple priorities with minimal supervision.

Qualifications

• 1–3 years of relevant working experience preferred.
• Diploma or Bachelor’s Degree preferred.
• Strong written and spoken Bahasa Malaysia and English.
• Good professional writing, documentation and communication skills.
• Comfortable using Microsoft Word, Excel and PowerPoint.
• Comfortable with Google Workspace, PDF tools and Canva.
• Familiar with AI productivity tools such as ChatGPT.
• Strong research and information-gathering skills.
• Good organisational and time-management skills.

Responsibilities

• Work directly with the CEO on day-to-day priorities and business matters.
• Prepare proposals, reports, presentations, SOPs, letters and official documents.
• Organise meeting notes, action items, deadlines and follow-up items.
• Coordinate with internal teams, vendors, partners and external stakeholders.
• Track outstanding matters and ensure they are followed through to completion.
• Coordinate multiple ongoing projects and initiatives.
• Conduct business, market and competitor research.
• Assist with corporate, financing, government, tender and event documentation.
• Support partnership, vendor and business development activities.
• Maintain organised company records, files and documentation.
• Prepare management updates and summaries when required.
• Turn discussions and ideas into structured execution plans.
• Identify issues early and recommend practical next steps.

Skills

Highly organized

Detail-oriented

Resourceful

Proactive

Follow-ups

Deadline management

Multi-tasking

Independent work

Ownership

Professional communication

Structuring information

Solutions-oriented

Education

Diploma or Bachelor’s Degree

Tools

Microsoft Word

Excel

PowerPoint

Google Workspace

PDF tools

Canva

ChatGPT

Job description

Executive Assistant to CEO / Special Officer to Founder

We’re looking for a highly organised, resourceful and proactive Executive Assistant who can work directly with the CEO across multiple areas of the business.

This is not a conventional Personal Assistant role.

The right person should be able to take an idea, voice note, WhatsApp message, meeting discussion or incomplete information and turn it into:

You will work closely with the CEO on day-to-day priorities, ongoing projects, business coordination and important follow-ups.

Key Responsibilities

• Work directly with the CEO on day-to-day priorities and business matters
• Prepare proposals, reports, presentations, SOPs, letters and official documents
• Organise meeting notes, action items, deadlines and follow-up items
• Coordinate with internal teams, vendors, partners and external stakeholders
• Track outstanding matters and ensure they are followed through to completion
• Coordinate multiple ongoing projects and initiatives
• Conduct business, market and competitor research
• Assist with corporate, financing, government, tender and event documentation
• Support partnership, vendor and business development activities
• Maintain organised company records, files and documentation
• Prepare management updates and summaries when required
• Turn discussions and ideas into structured execution plans
• Identify issues early and recommend practical next steps instead of waiting for instructions

What We’re Looking For

You should be someone who is:

• Highly organised and detail-oriented
• Fast, resourceful and proactive
• Strong at follow-ups and deadline management
• Comfortable managing multiple priorities at the same time
• Able to work independently with minimal supervision
• A fast learner with a strong sense of ownership
• Comfortable asking questions when something is unclear
• Able to communicate professionally with different stakeholders
• Good at structuring messy or incomplete information
• Someone who looks for solutions instead of waiting to be told what to do

Our working principle is simple:

“If you don’t know, find out.”

Qualifications

• Preferably 1–3 years of relevant working experience
• Diploma or Bachelor’s Degree preferred
• Strong written and spoken Bahasa Malaysia and English
• Good professional writing, documentation and communication skills
• Comfortable using Microsoft Word, Excel and PowerPoint
• Comfortable with Google Workspace, PDF tools and Canva
• Comfortable using AI productivity tools such as ChatGPT
• Strong research and information-gathering skills
• Good organisational and time-management skills

Relevant backgrounds may include:

Executive Assistant, Personal Assistant, Special Officer, Project Coordinator, Operations Executive, Business Development, Corporate Administration or Secretariat.

Strong fresh graduates with the right attitude, capability and portfolio are also encouraged to apply.

Bonus If You Have Experience With

• Supporting a Founder, CEO or Director directly
• Corporate proposals and presentations
• Project or event coordination
• Government or tender documentation
• Financing applications
• Vendor and partner management
• Management reporting
• Business research
• Corporate documentation and administration

The Standard We’re Looking For

Instead of:

“Boss, what should I do next?”

We’re looking for someone who can say:

“These are the outstanding items. I’ve followed up with the relevant parties. One item is pending approval, and based on the deadline, I recommend we proceed with Option B.”

That is the level of ownership we’re looking for.

Employment Type: Full-Time

Immediate availability will be an advantage.