Executive Assistant (Remote)

The Elitejob; Ipoh; Remote; MYR 60,000 - 120,000; Full time

Benefits offered by this job

Competitive salary package

Work from anywhere with a fully remote

Flexible working hours

Paid time off and holidays

Learning and development budget

Opportunities for career growth

Inclusive and collaborative culture

Job summary

The Elite Job is seeking a highly organized, tech-savvy Executive Assistant (Remote) to support our senior leadership. You will manage schedules, coordinate meetings across time zones, handle confidential information, and keep day-to-day operations running smoothly for a remote-first team.

You will prepare presentations, manage emails, support virtual events, track tasks, and liaise with stakeholders. Ideal candidates have a bachelor’s degree, excellent English, discretion, and proven

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience)
• Excellent command of English – both written and spoken
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar tools (e.g., Outlook, Google Calendar)
• Strong organizational and multitasking abilities
• High level of discretion and confidentiality
• Exceptional interpersonal and communication skills
• Ability to work independently and manage multiple priorities in a remote setting

Responsibilities

• Manage and maintain executives' schedules, calendars, and travel arrangements
• Coordinate meetings across global time zones
• Prepare presentations, reports, and executive summaries
• Handle email management and prioritize communications
• Support virtual events and leadership offsites
• Track tasks and follow up on action items
• Conduct research and provide insights for decision-making
• Manage confidential information with discretion
• Serve as liaison between executives and stakeholders
• Support ad hoc projects and general administrative tasks

Skills

Calendar mgmt

Email management

English fluency

Discretion

Interpersonal skills

Remote work

Meeting coordination

Travel planning

Multitasking

Note-taking

Communication

Education

Bachelor’s degree in Business Administration

Tools

MS Office

Google Workspace

Outlook

Calendar tools

Slack

Zoom

Notion

Trello

Job description

Job Summary

The Elite Job is looking for a highly organized, tech-savvy, and proactive Executive Assistant (Remote) to support our senior leadership team. In this role, you will serve as the right hand to executives, managing their schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day operations. You will play a vital role in keeping our remote-first team focused, efficient, and connected.

This is an exciting opportunity for a self-starter who thrives in a fast-paced environment and has a passion for executive support, communication, and problem-solving.

Key Responsibilities

• Manage and maintain executives schedules, calendars, and travel arrangements

• Coordinate internal and external meetings across global time zones

• Prepare presentations, reports, and executive summaries

• Handle email management and prioritize communications on behalf of executives

• Support planning and execution of company-wide virtual events and leadership offsites

• Track tasks and follow up on action items to ensure timely completion

• Conduct research, compile data, and provide insights to aid decision-making

• Manage confidential information with discretion and professionalism

• Serve as a communication liaison between executives and internal/external stakeholders

• Support ad hoc projects and perform general administrative tasks as needed

Required Skills and Qualifications

• Bachelors degree in Business Administration, Communications, or related field (or equivalent experience)

• Excellent command of English – both written and spoken

• Proficiency in Microsoft Office Suite, Google Workspace, and calendar tools (e.g., Outlook, Google Calendar)

• Strong organizational and multitasking abilities

• High level of discretion and confidentiality

• Exceptional interpersonal and communication skills

• Ability to work independently and manage multiple priorities in a remote setting

Experience

• Minimum of 2–4 years of experience as an Executive Assistant or Administrative Assistant

• Experience supporting C-level executives is preferred

• Previous remote work experience is highly desirable

Working Hours

• Full-time: 40 hours per week

• Flexible hours with overlap during core business hours (9 AM – 5 PM EST)

• Occasional availability required for time-sensitive matters or global team meetings

Knowledge, Skills, and Abilities

• Strong problem-solving and decision-making skills

• High attention to detail and accuracy

• Ability to anticipate needs and take initiative

• Comfortable with using digital tools like Slack, Zoom, Notion, Trello, and project management software

• Ability to adapt in a fast-changing, dynamic work environment

Benefits

• Competitive salary package

• Work from anywhere with a fully remote setup

• Flexible working hours and healthy work-life balance

• Paid time off and holidays

• Learning and development budget

• Opportunities for career growth and advancement

• Inclusive and collaborative company culture

Why Join The Elite Job

At The Elite Job, we are not just building a high-performing company — we are cultivating a team of ambitious, driven professionals who value freedom, creativity, and impact. We empower our employees to do their best work from wherever they are. If you are looking to join a forward-thinking, supportive, and globally-minded organization that values initiative and innovation, we want to hear from you.