Executive Assistant & Operations Coordinator

Werkwonder Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

Performance Bonus

Job summary

Werkwonder Sdn Bhd is seeking a proactive Personal Assistant to support the Managing Director in daily operations, events, and strategic initiatives. The role requires strong critical thinking, excellent communication, and close collaboration with the boss as the second point of contact.

Ideal candidates can travel, manage fast-paced tasks, and uphold strict confidentiality and professionalism at all times. Travel flexibility and a proactive attitude are essential for success in this role.

Qualifications

• Strong critical thinking, problem solving and analytical skills.
• Excellent communication (verbal & written) and interpersonal skills.
• High level of professionalism, responsibility and confidentiality.
• Proficient in Google Workspace / Microsoft Office (PowerPoint, Word, Excel).
• Ability and willingness to travel frequently and work flexible hours.
• Good presentation skills and the ability to speak confidently.
• Must have basic photography and videography skills to assist with content shooting, recording activities and social media materials.
• Organised, fast learner and able to work in a fast-paced environment.
• Preferably holding a valid passport and driving license.
• Additional Traits (Good to Have): Creative in preparing presentation designs, tech-savvy, able to use productivity/AI/automation tools, and initiative without being told.

Responsibilities

• Act as the secondary point of contact on behalf of the boss for internal and external stakeholders.
• Assist in managing the boss’s schedule, appointments, meetings, travel plans and daily priorities.
• Accompany the boss to events, meetings, business trips and other official engagements.
• Take notes, capture key discussions and ensure proper follow‑ups are communicated.
• Maintain strict confidentiality of all personal, business and strategic information.
• Prepare, design and structure presentations for meetings and proposals.
• Deliver or support presentations when required and draft emails and communications.
• Ensure information and documents are organised, accurate and timely.
• Handle sensitive information with discretion and protect confidential data at all times.
• Coordinate logistics for events, travel and activities and conduct research to support decision-making.
• Assist in project coordination, task tracking and follow‑ups, and support productivity systems.

Skills

Critical thinking

Problem solving

Analytical skills

Communication skills

Interpersonal skills

Travel flexibility

Presentation skills

Photography basics

Videography basics

Organised

Education

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Werkwonder Sdn Bhd is seeking a proactive Personal Assistant to support the Managing Director in daily operations, events, and strategic initiatives. The role requires strong critical thinking, excellent communication, and close collaboration with the boss as the second point of contact.

Ideal candidates can travel, manage fast-paced tasks, and uphold strict confidentiality and professionalism at all times. Travel flexibility and a proactive attitude are essential for success in this role.