Executive Assistant

Uzma Group; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

Uzma Group seeks an experienced Executive Assistant to provide executive and business support to the CEO of a subsidiary. The role coordinates strategic priorities, prepares briefing materials, and tracks key milestones. The EA will review budgets and financial reports (P&L, forecasts), monitor KPIs, and consolidate data for board or investor updates.

Strong communication and discretion are essential. You'll manage senior stakeholder relationships, prepare board materials, and drive special

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting.
• Minimum 5 years of experience supporting C-level executives with exposure to financial documents and business operations.
• Strong financial literacy and confidence interpreting P&L, balance sheet, and budget.
• Excellent communication, writing, and presentation skills.
• Strong business judgment, problem-solving capabilities, and confidentiality.
• Proficiency in Excel, PowerPoint, and financial dashboard/reporting tools.
• Strong attention to detail with the ability to manage multiple priorities.

Responsibilities

• Executive & Strategic Support: Manage CEO calendar, prepare briefing notes, coordinate cross-functional projects, maintain confidential records, and support governance activities.
• Financial & Business Insight: Review financial reports (P&L, budgets), monitor KPIs, consolidate data for reviews and investor updates, assist in budget planning.
• Stakeholder & Information Management: Liaise with internal/external stakeholders, prepare board materials, provide regular operations updates to the CEO.
• Special Projects: Lead or support strategic initiatives for optimization or cost control, conduct business research, prepare executive summaries.

Skills

Executive support

Financial literacy

Communication

Presentation skills

Education

Bachelor's degree in Business Administration, Finance, Accounting

Tools

Microsoft Excel

PowerPoint

Financial dashboards

Job description

The Executive Assistant provides executive and business support to the CEO of one of the Group's subsidiaries. The role supports the CEO in managing business priorities, coordinating key activities, and ensuring timely follow-up.

The EA should have good business and financial knowledge, with the ability to review budgets, understand P&L statements, and monitor key business performance indicators.

Job Responsibilities

1. Executive & Strategic Support

• Manage the CEO's calendar, ensuring alignment with strategic priorities.
• Prepare CEO briefing notes, business updates, and key talking points for internal and external meetings.
• Coordinate and follow up on cross-functional projects, tracking milestones, risks, and deliverables.
• Maintain organized records of CEO decisions, meetings, follow-ups, and confidential correspondence.
• Support governance activities such as audit and compliance scheduling, document review, and record-keeping.
• Track action items from management or board meetings and ensure accountability across departments.

2. Financial & Business Insight

• Review and interpret financial reports, including P&L statements, operating budgets, and departmental forecasts.
• Support the CEO in monitoring company financial health; tracking variances, KPIs, and business performance trends.
• Collaborate with Finance or relevant teams to consolidate data for business reviews, board reports, or investor updates.
• Assist in budget planning cycles by consolidating inputs and maintaining oversight of key financial commitments.

3. Stakeholder & Information Management

• Serve as liaison between the CEO and internal/external stakeholders; ensuring timely, clear, and professional communication.
• Coordinate high-level meetings, including board meetings, with preparation of presentation materials and financial data summaries.
• Maintain a pulse on internal business operations, providing the CEO with regular updates or escalation points.

5. Special Projects

• Lead or support strategic initiatives as assigned by the CEO, especially those involving business optimization or cost control.
• Conduct business research or competitor benchmarking relevant to business growth or cost efficiencies.
• Prepare business cases, slide decks, and executive summaries on ad hoc initiatives.

Job Requirements

• Bachelor's degree in Business Administration, Finance, Accounting, or related field.
• Minimum 5 years of experience supporting C-level executives, with exposure to financial documents and business operations.
• Strong financial literacy and confidence in interpreting P&L, balance sheet, and budget.
• Excellent communication, writing, and presentation skills.
• Strong business judgment, problem-solving capabilities, and confidentiality.
• Proficiency in Microsoft Excel, PowerPoint, and financial dashboard/reporting tools.
• Strong attention to detail with the ability to manage multiple priorities.