Exam Officer

5G-Starlink Pte.; Malacca City; On-site; MYR 33,000 - 51,000; Full time

Job summary

5G-Starlink Pte. in Malaysia is seeking an Examinations Coordinator to oversee all aspects of school examinations, from entry to results dissemination, ensuring security and compliance with board regulations.

You will organize timetables, coordinate invigilators, liaise with examination boards, arrange accommodations, handle appeals and remarks, and provide timely information to pupils, parents and local authorities.

Responsibilities

• Oversee examination administration across entry, conduct and results processing.
• Coordinate invigilators, provide recruitment, training, management and deployment support.
• Create timetabling and room arrangements for examinations and invigilation.
• Ensure examinations start/finish in line with board regulations and online assessments where applicable.
• Communicate examination entries, dates, conduct, results and certificates to pupils, parents and authorities in a timely manner.
• Handle appeals, remarks and other administrative issues including illness-related misses.
• Disseminate examination results and certificates to local authorities and partners, ensuring accuracy of figures.
• Stay updated with policies and procedures of examination bodies.
• Arrange support for candidates with special examination requirements in collaboration with leadership.
• Collaborate with senior leadership and data team to provide accessible examination information for timely analysis.
• Analyse data from questionnaires and surveys for school needs and insights.
• Participate in CPD with line manager approval.
• Undertake any other related duties as required by supervisor.

Job description

• Ensure all examination papers and stationery are delivered safely to the school, being responsible for their strict security and ensuring completed papers are dispatched promptly and appropriately.
• Be responsible for arrangements for the conduct of existing and new examinations including the provision of accommodation.
• Coordinate the team of invigilators, with the support of the Lead Invigilators, including recruitment, training, management and deployment of invigilation staff.
• Make appropriate timetabling and room arrangements for the above and ensuring proper examination invigilation of the examinations is put in place.
• Ensure that all examinations start and finish appropriately in line with examination board regulations including the conduct of any on-line examinations.
• Ensure that pupils are given all the necessary relevant information about examination entries, the dates and times of the examinations, conduct during examinations and the collection of results and certificates and that this information is given in good time.
• Ensure that all necessary stationery and materials and other requirements are provided for examinations. Initiate appropriate correspondence with and responding appropriately to correspondence from the various examination boards the school deals with, including
• Deal with issues relating to appeals, remarking and other administrative issues such as pupils who miss examinations through illness or who require special consideration.
• Deal with enquiries from parents and students, including former students.
• Receive examination results and certificates and make arrangements for their issue. Oversee the appropriate dissemination of public examination results to local and national newspapers, and to the appropriate Local Authority accreditation partners; ensuring that the Local Authority and accreditation partners figures are checked for accuracy.
• Keep up to date with the necessary policies, procedures, rules and regulations laid down by the different examination bodies.
• Organize appropriate arrangements for the support of candidates with special examination requirements (eg dyslexia, disabled) in conjunction with the Head of Special Needs.
• Work in liaison with the nominated of the Senior Leadership Team and School Data Coordinator to provide information related to public (and if required, internal) examinations in a format which is easily accessible so that effective examination analysis can take place immediately after results have been received and processed.
• Analyze data arising from questionnaires and surveys which the school may carry out from time to time and respond appropriately.
• Participate in appropriate CPD with the agreement of your Line Manager.
• Undertake any other reasonable related duties and responsibilities of an equivalent nature, as may be determined by the post holders supervisor from time to time, in consultation with the post holder.