Events Maestro & Programs Coordinator

Amitabha Foundation; Johor Bahru; On-site; MYR 36,000 - 60,000; Full time

Job summary

Amitabha Foundation Malaysia is seeking an organised Event Executive to plan, organise and manage events from start to finish, combining administrative duties and clear communication to ensure smooth daily operations.

You will coordinate venues, catering, transportation, vendors and volunteers, manage budgets and documentation, and support cross-departmental updates. Weekend or holiday work may be required to deliver programmes.

Qualifications

• Certificate, Diploma or Degree in Event Management, Business Administration, Communications, or related field.
• 1-2 years of experience preferred; however, candidates without experience are welcome to apply.
• Strong organisational, multitasking, and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Willingness to occasionally work on weekends or public holidays when required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic digital tools.

Responsibilities

• Plan, organise, and execute events, programmes, and activities according to the organisation's objectives.
• Coordinate event logistics such as venue booking, catering, transportation, materials, and equipment.
• Liaise with vendors, suppliers, volunteers, and internal teams to ensure seamless event execution.
• Prepare event budgets, monitor expenses, and ensure cost-effective planning.
• Oversee event setup, on-site arrangements, registration, and crowd flow.
• Conduct post-event follow-ups, reporting, and evaluation.
• Maintain and update event documentation, reports, attendance lists, and records.
• Handle general office administrative tasks such as filing, data entry, correspondence, and scheduling.
• Assist with procurement of materials, quotations, and purchase requests.
• Prepare meeting minutes, event proposals, and internal communications when necessary.
• Manage calendars, bookings, and appointments related to events and programmes.
• Support the team in daily administrative functions and ensure an organised workspace.
• Serve as the point of contact for participants, partners, vendors, and visitors.
• Respond to enquiries via phone, email, and messaging platforms professionally and promptly.
• Coordinate internal updates to ensure all departments are informed on event-related matters.
• Assist with promotional materials, invitations, social media content, and outreach activities (if required).
• Assist in day-to-day operations and ensure events run smoothly.
• Support volunteer coordination, briefing, and task assignments.
• Handle unexpected issues or last-minute changes during events.
• Perform any other tasks assigned by the Management in support of organisational goals.

Skills

Strong organisational skills

Multitasking

Time management

Communication

Interpersonal skills

Education

Certificate/Diploma/Degree in Event Management or related field

Tools

Microsoft Office

Job description

Amitabha Foundation Malaysia is seeking an organised Event Executive to plan, organise and manage events from start to finish, combining administrative duties and clear communication to ensure smooth daily operations.

You will coordinate venues, catering, transportation, vendors and volunteers, manage budgets and documentation, and support cross-departmental updates. Weekend or holiday work may be required to deliver programmes.