Event Coordinator

Adios Advertising & Design Agency; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A creative marketing agency in Kuala Lumpur is seeking an experienced Event Coordinator to manage events from planning through execution. The ideal candidate will have 2-3 years of experience in corporate events, with strong organizational and communication skills. This role involves multitasking, vendor management, and working under pressure. Candidates must be detail-oriented, willing to travel, and adept at problem-solving. The position offers an opportunity to deliver memorable events across various projects.

Qualifications

• 2-3 years of experience as an Event Coordinator or similar role.
• Experience handling corporate events and brand activations.
• Ability to work under pressure and manage multiple events.

Responsibilities

• Coordinate and manage end-to-end event planning.
• Liaise with clients to understand event objectives.
• Source and manage vendors for events.
• Prepare and manage event timelines and budgets.
• Ensure smooth execution of on-site operations.

Skills

Organizational skills

Project management

Communication skills

Negotiation skills

Problem-solving

Teamwork

Tools

Microsoft Office

Google Workspace

Job description

Adios Agency is a creative marketing and events agency specializing in brand activations, corporate events, and experiential marketing. We are looking for an experienced Event Coordinator who is highly organized, proactive, and passionate about delivering memorable events from concept to execution.

Job Description

Adios Agency is a creative marketing and events agency specializing in brand activations, corporate events, and experiential marketing. We are looking for an experienced Event Coordinator who is highly organized, proactive, and passionate about delivering memorable events from concept to execution.

Responsibilities

• Coordinate and manage end-to-end event planning, execution, and post-event wrap-up
• Liaise with clients to understand event objectives, timelines, and requirements
• Source, negotiate, and manage vendors (venues, suppliers, production, talent, etc.)
• Prepare event timelines, run sheets, budgets, and logistics plans
• Coordinate on-site event operations and ensure smooth execution
• Work closely with internal teams (creative, marketing, operations)
• Manage multiple events simultaneously and meet tight deadlines
• Handle unexpected issues during events and provide quick, effective solutions
• Prepare post-event reports and evaluations

Requirements

• Minimum 2–3 years of experience as an Event Coordinator or similar role
• Proven experience handling corporate events, brand activations, or large-scale events
• Strong organizational and project management skills
• Excellent communication and negotiation skillsAble to work under pressure, including weekends and event days when required
• Self Discipline and target oriented.
• Willing to travel to manage cross states project
• Detail-oriented with strong problem-solving abilities
• Proficient in Microsoft Office / Google Workspace
• Ability to work independently and as part of a team.
• Good team player.

Preferred Qualifications

• Experience working in an agency environment
• Knowledge of event production, staging, audio-visual, and logistics
• Strong vendor and supplier network