Document Controller - Data Center

Turner & Townsend; Johor Bahru; On-site; MYR 60,000 - 100,000; Full time

Job summary

Turner & Townsend is seeking a Project Documentation Coordinator to support document control across multiple platforms and ensure timely reporting for projects in the Malaysia region.

The role requires 3–5 years of construction documentation experience, strong EDMS proficiency, and excellent communication to coordinate with local project managers and compliance teams.

Qualifications

• Bachelor's degree in engineering, project management, construction management, or equivalent.
• 3–5 years of experience handling documentation within construction with manufacturing, industrial, data center preferred.
• Experience in using EDMS systems and knowledge of project management concepts, reporting, tools and techniques.
• Excellent communication skills with the ability to provide clear explanations and work under pressure.

Responsibilities

• Project documentation and project filing to all online sharing and offline platforms as per required.
• Ensuring that files in the onboarding pack and online sharing platforms are up to date.
• Collation for certificate of insurance and submission to project compliance coordinator.
• Prepare formal project progress reports including weekly progress, master schedule, risk register and audit documentation tracker.
• Support in the preparation of the project execution plan.
• Liaise with local project managers to obtain required information and ensure reporting alignment.
• Attend meetings and draft minutes.
• Assist in updating the program tracker and resolve data quality validation errors.
• Support in ensuring relevant scores for project KPIs are achieved.
• Assist in the project closure process and ensure compliance documents are provided.

Skills

Documentation management

English communication

Education

Bachelor's Degree in engineering, project management, construction management, or equivalent

Tools

EDMS

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority‑owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

Job Description

• Project documentation and project filing to all online sharing and offline platforms as per required
• Ensuring that the files in the onboarding pack and online sharing platforms are up to date
• Collation for certificate of insurance and submission to project compliance coordinator
• To prepare formal project progress and other reports includes but not limited to weekly progress report, master schedule, risk register and audit documentation tracker
• Supports in the preparation of the project execution plan
• Liaise closely with the local project managers to obtain the information that is required
• Ensure that the local project managers are aligned and accountable with the reporting information
• To attend meetings and draft minutes
• Support in the update of the program tracker and ensure that or data quality validation errors are resolved
• Support in ensuring the relevant scores for the project key performance indicators are being achieved
• Support the physical closure process of the projects
• Liaise with project compliance coordinator to ensure all compliance documents are provided for project closure

Qualifications

• Bachelor's Degree in engineering, project management, construction management, or equivalent
• 3 - 5 years of experience handling documentation within construction with manufacturing, industrial, data center preferred
• Experience in using EDMS systems
• Experience and knowledge of the main project management concepts, reporting, tools and techniques
• Excellent communication skills with the ability to provide clear explanations
• Demonstrated ability to work in a fast paced and high-pressure environment, to meet often tight deadlines, and to work pro‑actively as part of a committed team
• Fluent in spoken and written English.

Additional Information

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