Document Controller

GRID VISION T&D SDN. BHD.; Kajang; On-site; MYR 39,000 - 56,000; Full time

Job summary

GRID VISION T&D SDN. BHD. is seeking an organized Document Controller to maintain and control project drawings and documents. You will manage revisions, transmittals, and archiving, ensuring accurate filing and on-time distribution to engineers and teams.

The role requires attention to detail, strong Excel/Word skills, and familiarity with Adobe Acrobat for PDF handling. Collaboration with Design Engineers and multiple departments is essential for project success.

Qualifications

• Minimum SPM, Certificate, Diploma, qualification in any field.
• Good filing, organization and record-keeping skills.
• Able to manage multiple documents, revisions and deadlines.
• Good communication and follow-up skills.
• Good working knowledge of Microsoft Excel and Word.
• Familiarity with Adobe Acrobat/ PDF document handling.

Responsibilities

• Maintain and update Drawing Register and Document Register.
• Control document numbers, revisions, dates and document status.
• Prepare and maintain drawing/document transmittals.
• Coordinate drawing/document submissions as instructed by Design Engineers.
• Track submission, review and approval status, including pending and overdue documents.
• Ensure superseded/obsolete drawings are properly identified and archived.
• Maintain proper softcopy and hardcopy filing and document distribution records.
• Perform administrative checks for document completeness, naming, revision and submission requirements.
• Follow up with Design Engineers and relevant departments on outstanding documents.
• Prepare document status reports when required.

Skills

Attention to detail

Documentation management

Communication

Education

SPM/Certificate/Diploma

Tools

Adobe Acrobat

Microsoft Excel

Microsoft Word

Job description

Consumer Electronics Manufacturing 11-50 employees

• Maintain and update Drawing Register and Document Register.
• Control document numbers, revisions, dates and document status.
• Prepare and maintain drawing/document transmittals.
• Coordinate drawing/document submissions as instructed by Design Engineers.
• Track submission, review and approval status, including pending and overdue documents.
• Ensure superseded/obsolete drawings are properly identified and archived.
• Maintain proper softcopy and hardcopy filing and document distribution records.
• Perform administrative checks for document completeness, naming, revision and submission requirements.
• Follow up with Design Engineers and relevant departments on outstanding documents.
• Prepare document status reports when required.

Job Requirements

• Minimum SPM, Certificate, Diploma, qualification in any field.
• Good working knowledge of Microsoft Excel and Word.
• Familiarity with Adobe Acrobat/ PDF document handling.
• Strong attention to detail and document accuracy.
• Good filing, organization and record-keeping skills.
• Able to manage multiple documents, revisions and deadlines.
• Good communication and follow-up skills.

We are a System Integration company doing Automation in Electrical Power Industry. Our project include design, supply, deliver, install, testing and commissioning for Substation RTU/SCADA system and Transformer Condition Monitoring System.

Our Main Customer is TNB, SEB, SESB, IPP, Steel Plant and Main-COntractor in Electrical Power Transmission & Distribution Industry.

Our Main Product is RTU(Remote Terminal Unit), SCADA software and Transformer Condition Monitoring System, we are sole agent of oversea reputable company for these products, and we buy in these equipment and do integartion with other product and supply to customer with a complete solution.

A RTU is an equipment which can concentrate all signals in an Electrical Substation by hardwire, and then re-transmit the signals to a Master Station using communication equipment and communication protocol.

A Transformer Condition Monitoring System can detect the dissolved gas in the transformer oil, and decide whether the Transformer is in healthy condition or not.

On communication side, we are also providing our GPRS communication system, which is being used by 3,000 over TNB substation at the moment.

We are also doing SCADA software for monitoring and control electrical substations.

Our future direction will be going towards the smart grid direction following the world utilities trend