DATA SPECIALIST

Phabritek Sdn. Bhd.; Batu Kawan; On-site; MYR 28,000 - 50,000; Full time

Job summary

Phabritek Sdn. Bhd. seeks a detail‑oriented data entry and maintenance professional to manage daily data input, BOMs, master data, and system transactions.

You will ensure data accuracy, standardization, and timely updates across SAP/MES platforms, coordinating with Engineering, Manufacturing, and other departments. Responsibilities include creating SAP work orders, updating information, and generating reports, with emphasis on traceability and data integrity.

Qualifications

• Diploma or higher in CS/IM/DM/engineering/business admin or related field.
• Experience with ERP/MES systems and data management is preferred.
• Proficient in Excel and Word; basic English reading/writing.

Responsibilities

• Daily data entry, uploading, updating, and maintenance of business systems (e.g. SAP, MES).
• Create, update, verify BOMs, material/product information, process routes, and master data.
• Perform SAP work order creation and data updates following procedures.
• Verify data accuracy, identify and resolve discrepancies in a timely manner.
• Collect, organize, consolidate, and summarize business data; prepare reports.
• Coordinate with Engineering, Manufacturing, Quality, Warehouse, Purchasing, Planning, and others to update data.
• Ensure data standardization and maintain data change logs for traceability.
• Handle other data management, system maintenance, and related tasks as assigned.

Education

Diploma or above in Computer Science, Information Management, Data Management, Engineering, Business Administration, or a related field

Tools

SAP

MES

Excel

Word

Pivot Tables

Job description

System Data Entry and Maintenance
Responsible for daily data entry, uploading, updating, and maintenance of various business systems (e.g. SAP, MES), ensuring data accuracy, completeness, and timeliness.

Master Data Management
Create, update, maintain, and verify BOMs, material information, product information, process routes, production master data, and other relevant business master data.

System Transaction Processing
Perform SAP work order creation, data updates, information uploads, and other system transactions based on business requirements and established procedures, ensuring consistency between system records and actual business needs.

Data Verification and Accuracy Control
Verify entered and maintained data, identify and resolve errors, omissions, duplication, and discrepancies in a timely manner to ensure data accuracy and consistency.

Data Organization and Reporting
Collect, organize, consolidate, and summarize various business data, prepare reports, and perform basic data analysis and periodic data updates as required.

Cross-functional Data Coordination
Coordinate with Engineering, Manufacturing, Quality, Warehouse, Purchasing, Planning, and other relevant departments to collect, verify, and update business data in a timely manner.

Data Standardization Management
Ensure data standardization by following company requirements for data entry formats, naming conventions, and maintenance procedures, ensuring data traceability and consistency.

System Data Records Management
Maintain and archive data change logs, upload records, and relevant supporting documents to ensure that all data changes are properly documented and traceable.

Other Duties
Perform other data management, system maintenance, and related support tasks assigned by the supervisor.

Job Requirements

Diploma or above in Computer Science, Information Management, Data Management, Engineering, Business Administration, or a related field.

At least 1 year of experience in data entry, system maintenance, ERP/MES system operations, or data management. Manufacturing industry experience is preferred.

Hands-on experience with SAP, MES, or other enterprise management systems. Familiarity with data entry, uploading, updating, and maintenance processes is required. Experience in SAP BOM maintenance, work order creation, and material master data maintenance is preferred.

Proficient in Microsoft Excel and Word. Familiar with Excel functions (e.g. VLOOKUP/XLOOKUP, IF, SUMIF), data filtering, sorting, and Pivot Tables. Able to independently organize data, perform basic statistics, and prepare reports.

Strong data awareness, logical thinking, and verification skills, with the ability to identify data discrepancies and ensure accurate and timely data updates.

Good communication and coordination skills, with the ability to work effectively with different departments to complete data collection, verification, and system maintenance tasks.

Detail-oriented, responsible, and organized, with strong execution and time management skills. Able to efficiently handle large volumes of repetitive data maintenance tasks while maintaining a high level of accuracy.

Basic English reading and writing skills, with the ability to understand English system interfaces, operating instructions, and relevant business documents. Bilingual Chinese and English communication skills are preferred.