Data Centre Admin

Keppel Corporation; Johor Bahru; On-site; MYR 42,000 - 66,000; Full time

Job summary

Keppel Corporation is seeking an experienced Operations Administrator to support data center facilities in Malaysia. You will maintain training records, manage documents and backups, handle mail services, and assist procurement, billing, and inventory tasks.

The role involves coordinating with HR for overtime, supervising on-site staff, and ensuring smooth office operations. The ideal candidate will have strong MS Office skills, excellent communication, and the ability to collaborate with

Qualifications

• Experience in operating and maintaining mission-critical facilities is an advantage.
• Proficient with MS Office suite and document management.
• Strong teamwork and effective communication with diverse stakeholders.
• Able to plan, organize, and manage multiple tasks with attention to detail.

Responsibilities

• Maintain operation team training records, materials, attendance and calendar.
• Upload critical operation documents and perform regular backups.
• Handle daily mail and courier services for delivery and collection.
• Support the operation team with daily administrative tasks.
• Assist procurement process and PR/PO raising and tracking.
• Monitor PO tasks until completion and update status.
• Support finance and billing processes and service report databases.
• Coordinate overtime submission with HR and manage monthly processes.
• Update inventory management for critical equipment, tools and spares.
• Assist with contracts and monthly records for telco and utilities bills.
• Support visitor access in Visitor Management System and office supplies.
• Supervise on-site support staff (cleaner, gardener); scheduling and materials.
• Assist in setting up conference rooms and meeting facilities.
• Take and share minutes for internal meetings and provide updates to attendees.

Skills

Team player

Communication skills

Decision making

Customer & supplier relationship mgmt

Planning & organization

Assertive

Influence & driving outcomes

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Responsible for the upkeep of operation team training records system; Training materials, attendance and calendar
• Responsible for uploading critical Operation documents into shared folders and conducting regular backup
• Responsible for receiving daily incoming mail and outgoing mail/courier service for delivery and collection
• To support the Operational Team on the daily administrative scope of work
• To support Operation team for procurement process and raise of PR and PO
• Track work completion and status of work raised under PO till completion
• To support Operation team for finance and billing process
• Manage Service report database for finance and billing process
• To support the Facility Manager for Operational Team Overtime submission and liaise with HR on the monthly submission process
• To support and update the inventory management for the critical equipment, tools and spares
• To support and manage contracts and monthly records of telco and utilities bills
• To support and apply visitor access in Visitor Management System
• To support distribution of office and pantry supplies
• Manage and supervise support staff on site (cleaner and gardener); work scope, scheduling, attendance and materials
• Assist in setting up conference room and booking of meeting facilities
• To support Ops team in internal meeting minutes taking and sending of update to all attending meeting parties
• Such other duties and responsibilities as may be reasonably requested by your immediate supervisor / the head of department from time to time.

Responsibility

Job Description

• Responsible for the upkeep of operation team training records system; Training materials, attendance and calendar
• Responsible for uploading critical Operation documents into shared folders and conducting regular backup
• Responsible for receiving daily incoming mail and outgoing mail/courier service for delivery and collection
• To support the Operational Team on the daily administrative scope of work
• To support Operation team for procurement process and raise of PR and PO
• Track work completion and status of work raised under PO till completion
• To support Operation team for finance and billing process
• Manage Service report database for finance and billing process
• To support the Facility Manager for Operational Team Overtime submission and liaise with HR on the monthly submission process
• To support and update the inventory management for the critical equipment, tools and spares
• To support and manage contracts and monthly records of telco and utilities bills
• To support and apply visitor access in Visitor Management System
• To support distribution of office and pantry supplies
• Manage and supervise support staff on site (cleaner and gardener); work scope, scheduling, attendance and materials
• Assist in setting up conference room and booking of meeting facilities
• To support Ops team in internal meeting minutes taking and sending of update to all attending meeting partiesSuch other duties and responsibilities as may be reasonably requested by your immediate supervisor / the head of department from time to time.

Job Requirements

• Prior experience in operating and maintaining mission in Data Center Critical Facilities and managing contractors (technical and soft services) and Technicians is an advantage
• Proficient in Microsoft Outlook, Excel, Word and PowerPoint
• Strong team player who collaborates effectively with diverse stakeholders
• Excellent communication skills
• Assertive, confident, and able to make sound decisions
• Strong ability to influence and drive outcomes
• Effective customer and supplier relationship management skills
• Good planning and organizational abilities

BUSINESS SEGMENT

Connectivity

PLATFORM

Operating Division