Crew Governance & Training Executive

Elsa Talent Solutions Sdn. Bhd.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Part time

Job summary

Elsa Talent Solutions Sdn. Bhd. in Kuala Lumpur seeks an Executive, Crew Governance (Training Coordinator) to oversee crew compliance documentation, training records, and mobilization readiness for oil & gas operations.

You will verify records, coordinate training and visa processes, and collaborate with HR and Logistics to ensure timely deployment while maintaining strict regulatory compliance across platforms.

Qualifications

• Bachelor’s degree or higher in a related discipline.
• Training or certification in immigration procedures or compliance management is preferred.
• 3–5 years of experience in crew compliance, visa/work permit processing, or maritime documentation coordination.

Responsibilities

• Maintain, verify, and update crew compliance records (medicals, certificates, training, work permits, visas, licenses).
• Monitor document validity and initiate renewals to prevent deployment disruptions.
• Validate all required crew documentation per maritime regulations and client requirements before mobilization.
• Coordinate visa/work permit applications for local and international crew with authorities and agents.
• Collaborate with HR, Logistics and Vessel Management to meet mobilization deadlines.
• Arrange crew certifications and mandatory trainings with internal teams; keep records current.
• Maintain compliance dashboards and reporting for management and stakeholders.
• Manage client/regulatory platforms by uploading documents and tracking status.
• Support audits by preparing documentation and evidence packs; address findings.
• Identify gaps and suggest corrective actions to improve processes.
• Coordinate cost control and vendor management for crew compliance services.

Skills

Immigration documentation management

Client & flag compliance systems

Data accuracy & record-keeping

Communication & stakeholder liaison

MS Office & document control

Education

Bachelor's degree in Business Administration/Maritime/Human Resources

Tools

OSP / CCC / Track-IT

Job description

Elsa Talent Solutions Sdn. Bhd. in Kuala Lumpur seeks an Executive, Crew Governance (Training Coordinator) to oversee crew compliance documentation, training records, and mobilization readiness for oil & gas operations.

You will verify records, coordinate training and visa processes, and collaborate with HR and Logistics to ensure timely deployment while maintaining strict regulatory compliance across platforms.