Coordinator II - Supply Chain

CB&I; Kuala Lumpur; Hybrid; MYR 25,000 - 40,000; Full time

Job summary

CB&I Asset Solutions is seeking a Coordinator II - Supply Chain to oversee procurement activities across lines, sourcing materials, and supporting contract administration. The role involves maintaining ERP data, developing PO plans, and coordinating with suppliers to ensure timely delivery and best value.

You will work in a hybrid environment, engaging with internal stakeholders and external suppliers to uphold HSSE standards and drive efficient supply chain operations.

Qualifications

• HNC/HND or equivalent qualification in an appropriate subject.
• Five years of purchasing or contract-related experience.
• IT literate with Excel, Word, Oracle and/or other ERP systems.
• Understanding of procurement processes, commercial terms and conditions, and contract administration.
• Knowledge and practical use of procurement and ERP systems.
• Effective negotiation and commercial awareness.
• Ability to participate confidently in internal and external meetings.
• Ability to build effective relationships with suppliers, customers and internal stakeholders.
• Ability to procure or contract a wide range of products for the oil and gas industry.
• Awareness of HSSE management requirements and commitment to company policies, processes and procedures.
• Ability to work effectively both as part of a team and on own initiative, with limited supervision.
• Actively promotes good business ethics and demonstrates a strong commitment to safety.
• Clear verbal and written communication, with strong interpersonal skills.
• Ability to manage priorities, meet deadlines and deliver against functional schedules.
• Flexible, highly motivated and able to adapt to company and customer requirements.
• Confident approach to purchasing and contract-related activities.

Responsibilities

• Coordinate procurement activities across business lines, ensuring timely delivery of goods and supporting overhead procurement and contract administration.
• Coordinate with procurement teams and suppliers to source materials, equipment and minor engineered packages, achieving best value.
• Develop the annual purchase order plan and ensure its timely execution.
• Maintain ERP data and work with Systems Lead to develop in-depth knowledge of the procurement system.
• Support contract administration activities and maintain the master contract register and contract database.
• Coordinate legislative requirements relating to Supply Chain.
• Carry out periodic audits of filing structures to ensure system records are current.
• Administer vendor records, including new vendor set-up and status checks within the ERP system.
• Conduct contract audits to ensure relevant certifications remain current.
• Develop and maintain the Supply Chain SharePoint site.
• Maintain Supply Chain induction materials and coordinate systems, drive and IT access for new users.
• Develop and maintain resource allocation registers and manpower reports.
• Support general procurement activities, including tendering, negotiation, PO awards and close-out.
• Support the quarterly supplier performance process as required.
• Promote Health, Safety, Security and Environment requirements within Supply Chain.

Skills

Negotiation

Stakeholder management

Communication

Teamwork

Prioritisation

Problem solving

Commercial awareness

Procurement knowledge

Relationship building

Education

HNC/HND or equivalent

Tools

Excel

Word

Oracle/ERP systems

Job description

Worldwide, energy asset owners choose CB&I Asset Solutions as their asset management partner, confident in our ability to deliver tailored, value driven asset management solutions.

Our commitment is simple but powerful: to deliver value to our customers through safe, effective and efficient operations, maintenance, wells and decommissioning solutions, specialising in late life energy assets.

We're committed to investing in our people, and to building exceptional teams who deliver. Our people are trusted by our customers to safely operate their energy assets, improve performance and extend asset life through innovative solutions.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Think smarter. Move faster. Deliver value.

JOB TITLE: COORDINATOR II - SUPPLY CHAIN

KEY RESPONSIBILITIES:

• To coordinate procurement activities across business lines, ensuring the timely delivery of goods, and to support overhead procurement and contract administration.
• Coordinate with procurement teams and suppliers to source and secure materials, equipment and minor engineered packages, achieving best value for CB&I while complying with company policies, procedures and delivery schedules.
• Develop the annual purchase order plan and ensure its timely execution.
• Maintain accurate and up-to-date ERP data, working with the Systems Lead to develop in-depth knowledge of the procurement system.
• Support contract administration activities and maintain the master contract register and contract database.
• Coordinate legislative requirements relating to Supply Chain.
• Carry out periodic audits of filing structures to ensure system records remain current.
• Administer vendor records, including new vendor set-up and status checks within the ERP system.
• Conduct contract audits to ensure relevant certifications remain current.
• Develop and maintain the Supply Chain SharePoint site.
• Maintain Supply Chain induction materials and coordinate systems, drive and IT access for new users.
• Develop and maintain resource allocation registers and manpower reports.
• Support general procurement activities in accordance with Supply Chain policies and procedures, including tendering, negotiation, purchase order award and close-out.
• Support the quarterly supplier performance process as required.
• Promote Health, Safety, Security and Environment requirements within Supply Chain.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• HNC/HND or equivalent qualification in an appropriate subject.
• Five years of purchasing or contract-related experience.
• IT literate, with experience of Excel, Word, Oracle and/or other ERP systems.
• Understanding of procurement processes, commercial terms and conditions, and contract administration.
• Knowledge and practical use of procurement and ERP systems.
• Effective negotiation and commercial awareness.
• Ability to participate confidently in internal and external meetings.
• Ability to build effective relationships with suppliers, customers and internal stakeholders.
• Ability to procure or contract a wide range of products for the oil and gas industry.
• Awareness of HSSE management requirements and commitment to company policies, processes and procedures.
• Ability to work effectively both as part of a team and on own initiative, with limited supervision.
• Actively promotes good business ethics and demonstrates a strong commitment to safety.
• Clear verbal and written communication, with strong interpersonal skills.
• Ability to manage priorities, meet deadlines and deliver against functional schedules.
• Flexible, highly motivated and able to adapt to company and customer requirements.
• Confident approach to purchasing and contract-related activities.