Consulting Ops

Skubbs Sdn Bhd; Johor Bahru; On-site; MYR 36,000 - 60,000; Full time

Job summary

Vanice Advisory in Malaysia is seeking a meticulous and ambitious Consulting Operations Executive to join the growing operations team. You will own project operations from proposal development through to successful completion and reporting across client engagements.

You'll work with project leaders, coordinate with clients, manage documentation and compliance, and support business development with templates and AI-powered tools.

Qualifications

• Excellent command of written and spoken English
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Comfortable working with technology and digital tools
• Self-motivated with ability to take ownership of tasks
• Meticulous approach to documentation and processes
• Quick learner who adapts well to new systems and processes
• Professional communication style
• Ability to manage multiple projects simultaneously
• Problem-solving mindset

Responsibilities

• Take full ownership of project operations across the entire project lifecycle
• Manage end-to-end project documentation, submissions, and compliance requirements
• Coordinate with clients and stakeholders throughout project delivery phases
• Handle queries, clarifications, and correspondence professionally and promptly
• Ensure timely completion of deliverables and reports to the highest standards
• Develop business proposals using provided templates and AI-powered tools
• Craft client-facing documents and presentations
• Support preparation of consultation reports and strategic recommendations
• Maintain organized project files and tracking systems
• Respond to queries and follow up on outstanding matters proactively
• Ensure compliance with all project requirements and timelines

Job description

Vanice Advisory is a strategic management consulting firm specializing in business transformation, organizational development, and sustainable growth strategies. We partner with organizations across Singapore and the region to deliver impactful consulting solutions that drive measurable results.

About the Role

We are seeking a meticulous and ambitious Consulting Operations Executive to join our growing operations team. This role offers a unique opportunity to gain hands-on management consulting experience while managing end-to-end project delivery across multiple client engagements.

Working closely with experienced project leaders, you'll take ownership of project operations from proposal development through to successful completion and reporting. This is an excellent entry point into management consulting for detail-oriented professionals with strong English communication skills.

Key Responsibilities

Project Management & Delivery

Take full ownership of project operations across the entire project lifecycle

Manage end-to-end project documentation, submissions, and compliance requirements

Coordinate with clients and stakeholders throughout project delivery phases

Handle queries, clarifications, and correspondence professionally and promptly

Ensure timely completion of deliverables and reports to the highest standards

Business Development Support

Develop business proposals using provided templates and AI-powered tools

Craft compelling client-facing documents and presentations

Support the preparation of consultation reports and strategic recommendations

Maintain accuracy and attention to detail across all documentation

Process applications, approvals, and claims systematically

Maintain organized project files and tracking systems

Respond to queries and follow up on outstanding matters proactively

Ensure compliance with all project requirements and timelines

What We're Looking For

Excellent command of written and spoken English

Exceptional attention to detail and accuracy

Strong organizational and time management skills

Comfortable working with technology and digital tools

Self-motivated with ability to take ownership of tasks

Meticulous approach to documentation and processes

Quick learner who adapts well to new systems and processes

Professional communication style

Ability to manage multiple projects simultaneously

Problem-solving mindset

What We Provide

Professional Development

Hands-on management consulting experience with Vanice Advisory

Accumulate consulting hours towards official Management Consultant certification (SCMC)

Clear pathway to transition into Management Consultant role

Mentorship and guidance from experienced project leaders and certified consultants

Exposure to diverse client projects across industries

Structured training on consulting methodologies and frameworks

Tools & Resources

AI-powered writing and proposal development tools

Professional design and editing software (Canva and similar)

All necessary subscriptions and technology tools provided

Comprehensive templates and process documentation

Collaborative team culture led by experienced consultants

Clear processes and support systems