Company Secretarial Assistant - Remote & Training

Wing Heng Technology; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Work From Home once a week

Provide Training

Company Insurance

Team Building Activities

Job summary

Jora Malaysia is seeking a detail‑oriented professional to support daily company secretarial and administrative tasks in Kuala Lumpur. You will assist with SSM filings, updates to directors/shareholders, and preparation of incorporation documents, while maintaining statutory files and records with accuracy.

Requirements include a Diploma or Bachelor in a related field, experience in secretarial or corporate administration, fluent English, and proficiency in Word/Excel.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Corporate Administration, Corporate Secretarial Practice, Accounting, or related field.
• Previous experience in company secretarial, corporate administration, or a similar role is an advantage.
• Familiarity with SSM procedures and Malaysian company secretarial practices is an added advantage.
• Good command of written and spoken English.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong attention to detail and good document management skills.
• Able to work independently and manage multiple tasks and deadlines.
• Responsible, organised, proactive, and willing to learn.

Responsibilities

• Independently in handling day-to-day company secretarial and administrative matters.
• Assist with SSM filings and submissions, including updates to company information, directors, shareholders, registered office, and other statutory matters.
• Assist in preparing documents for incorporation of companies, changes in directors/shareholders, allotment or transfer of shares, changes in company particulars, and other corporate exercises.
• Maintain and update company statutory files and records.
• Coordinate with clients, company directors, shareholders, auditors, accountants, and other professional parties when required.
• Monitor deadlines for annual returns, statutory filings, resolutions, and other company secretarial requirements.
• Assist with preparing and circulating documents for signing and follow up on outstanding documents.
• Perform data entry, document scanning, filing, and other general administrative duties.
• Ensure documents are properly organised and maintained in both physical and digital filing systems.
• Assist the company secretary in other ad-hoc corporate and administrative matters.

Skills

Business Admin

Corporate Admin

SSM procedures

English proficiency

MS Office

Attention to detail

Independent work

Time management

Education

Diploma / Bachelor in related field

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia is seeking a detail‑oriented professional to support daily company secretarial and administrative tasks in Kuala Lumpur. You will assist with SSM filings, updates to directors/shareholders, and preparation of incorporation documents, while maintaining statutory files and records with accuracy.

Requirements include a Diploma or Bachelor in a related field, experience in secretarial or corporate administration, fluent English, and proficiency in Word/Excel.