Company HR

First Locks; Johor Bahru; On-site; MYR 27,900 - 39,060; Full time

Job summary

First Locks in Johor Bahru, Malaysia, is seeking a Company Administrator to handle administration, manage daily operations, and assist customers. Ideal candidates will be fluent in Malay, English, and Mandarin, possess strong organizational and multitasking abilities, and have experience in office administration. Responsibilities include managing inquiries, organizing jobs, and maintaining office operations to ensure compliance with regulations.

Qualifications

• Experience in company administration or related field is preferred.
• Ability to handle confidential information with trustworthiness.
• Flexibility and adaptability to changing tasks.

Responsibilities

• Act as the first point of contact for administration and customer inquiries.
• Manage daily operations and bookings for customers and colleagues.
• Organize parts and products required for the business.
• Prepare invoices, accounts, and other office documents.

Skills

Fluent in Malay

Fluent in English

Fluent in Mandarin

Organizational ability

Multitasking ability

Communication skills

Tools

Microsoft software packages

Job description

Candidate having company account and administrative experience a plus. Must be fluent in languages Malay, English & Mandarin – *Written & Spoken*.

Candidate well travelled overseas and/or have working experience in a foreign country an advantage.

Prerequisite for the post is courteous, professional and able to multi-task when required.

Responsibilities

Company Administrator

• Act as the first point of contact: handle company administration and customer phone calls and enquiries.
• Manage daily operations & bookings for customer and colleagues.
• Book and arrange customers jobs and schedule colleagues appointment.
• Organize parts and products required.
• Plan/arrange/update important tasks and deadlines.
• Conduct/execute team organization work.
• Administrative work and Office responsibilities.
• Type, edit and prepare invoices, accounts and billing payments reports, presentations and letters/email.
• Manage database and office filing system.
• Implement and maintain standard company operating procedures.
• Liaise with employees, suppliers and customers
• Sorting and filing fees
• Office administration (to ensure the normal operation of the business and complying with laws and regulations).

Skill Requirements

• A. Cautious and trustworthiness: You are usually a party to confidential information
• B. Flexibility and adaptability
• C. Good oral and written communication skills
• D. Organizational ability and multitasking ability
• E. Initiative and proactive ability
• F. Tact and diplomacy
• G. Communication skills
• H. Knowledge of standard Microsoft software packages and the ability to learn company-specific software when needed.