Commercial & Contracts Specialist

Outsourced Quality Assured Services Inc.; Malaysia; On-site; MYR 120,000 - 180,000; Full time

Job summary

Outsourced Quality Assured Services Inc. seeks a Commercial & Contracts Specialist with supply chain support to join our offshore team in Malaysia. You will draft and manage contracts, support pricing and tender processes, and provide analytics to guide leadership decisions.

You will collaborate with the CEO, GM and Projects team, work with tools like Asana, HubSpot, and ERP systems, and deliver clear reports and dashboards. Strong English, attention to detail and proactive mindset are essential.

Qualifications

• 3–7+ years' experience in commercial, contracts administration, procurement or supply chain roles.
• Drafting and managing contracts, variations and renewals.
• Commercial analysis: pricing, margins, cost optimisation.
• Tender/RFQ support and vendor evaluations.
• Strong understanding of contract fundamentals and risk obligations.
• Experience with ERP/finance platforms and project/workflow tools.

Responsibilities

• Contracts & Commercial Administration: draft, review and prepare contracts, variations and related documentation.
• Maintain contract registers, renewal dates and cross‑system records (e.g., Asana, HubSpot).
• Support leadership with formatting, preparation and collation of contracts and approvals.
• Commercial Analysis & Reporting: conduct margin and cost analyses, evaluate bids and prepare cost models.
• Supply Chain Support & Market Research: pricing reviews, tender support, supplier benchmarking and market research.
• Stakeholder Support & Communication: liaise with CEO/GM/CFO, present analyses in clear English, build offshore relationships.

Skills

Commercial & Contracts

Supply Chain

Tender / RFQ

Pricing & Cost

Contract drafting

ERP / Finance

Asana / HubSpot

Excel

Stakeholder management

Tools

Excel

HubSpot

SAP/Oracle

Job description

Outsourced Quality Assured Services Inc. View all jobs

Outsourced is a leading ISO certified global offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies from Philippines, India, Colombia, Argentina, Vietnam and Malaysia. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

About the Client: Our client is an Australian business operating for over 12 years in themining, resources, oil & gas, defense and hospitality sectors.The company providesremote catering, camp management and mobile camp services- effectively "remote hotels" for the resources sector - with alean head office on the Gold Coastand a dispersed field workforce (chefs, camp managers, cleaners).

They are focused on:

• Scaling sustainably whileoptimising spend
• Stayinglean at the leadership level
• UsingAI and systemsto automate back-office operations
• Buildingdedicated offshore capabilityin commercial and supply chain to support growth

Role Purpose

TheCommercial & Contracts Specialist (with Supply Chain Support)will sit between theCEO, General Manager, CFO and Projects team, acting as a dedicated owner for:

• Contracts preparation and administration
• Commercial analysis and reporting
• Supply-chain pricing, tender support and market research

The role iscommercial and contracts-led, with a stronganalytical supply-chain supportcomponent. The Specialist will prepare thedocuments, analysis and recommendationsthat enable the company's leadership team to make better commercial and supply-chain decisions.

Key Responsibilities

Contracts & Commercial Administration

• Draft, review and prepare:
• Contracts and contract variations
• Proposals, SOWs, service agreements and related documentation
• Maintain and update:
• Contract registers and renewal dates
• Commercial documentation and records across systems (e.g.Asana, HubSpot)
• Ensure all contract documents are:
• Correctly version-controlled
• Approved by the appropriate stakeholders
• Filed and accessible for future reference
• Support the CEO, GM, CFO and Projects team with:
• Contract formatting, preparation and collation
• Coordination of signatures and approvals
• Tracking of key commercial obligations and milestones

Commercial Analysis & Reporting

• Conductmargin, pricing and cost analysisto support leadership decision-making
• Performcommercial evaluationsfor new bids, tenders and supplier proposals
• Preparecost comparison modelsand recommendations
• Supportrisk identification(commercial and supplier-related) and flag key issues to management
• Develop and maintaincommercial reports and dashboards(e.g. spend analysis, savings tracking, supplier performance indicators)
• Provide clear, concisewritten and verbal recommendationsto the Australian leadership team

Supply Chain Support & Market Research

• Supportsupply-chain and procurement activitiesincluding:
• Pricing reviews across key categories/suppliers
• Tender / RFQ set-up and support
• Supplier benchmarking and commercial comparisons
• Conductmarket and supplier research:
• New supplier options, alternative products or services
• Market rates and commercial benchmarks relevant
• Assist with monitoring:
• Contract renewals and re-tender opportunities
• Cost-saving opportunitiesand efficiency improvements
• Provide analytical support for:
• Supply-chain strategy discussions
• "What-if" scenarios (e.g. price increases, lead time changes, supplier changes)

Stakeholder Support & Communication

• Work closely with theCEO, GM, CFO and Projects teamas their primary offshore commercial/contract support
• Present analysis and recommendations inclear, professional English(written and verbal)
• Liaise with suppliers and/or clientswhere appropriate, depending on experience and maturity
• Build strong working relationships with both Australian and offshore stakeholders

Required Experience & Skills

• Commercial & Contracts
• 3-7+ years' experience incommercial, contracts administration, procurement or supply chainroles
• Demonstrated experience in:
• Drafting and managing contracts, variations and renewals
• Commercial analysis (pricing, margins, cost optimisation)
• Supporting tenders and RFQs
• Strong understanding ofcontract fundamentals(terms, risks, obligations, renewals)
• Supply Chain & Procurement
• Experience insupply-chain or procurement supportin at least one of:
• Mining/resources
• Construction/industrial services
• Oil & gas
• Remote services / facilities / hospitality for large operations
• Exposure to:
• Pricing and cost comparison
• Supplier research and evaluation
• Tender/RFQ processes
• Bonus:
• Exposure toremote sitesor camp-style operations
• Systems & Analytics
• Strong skills inExcel(lookups, pivot tables, basic modelling and comparison)
• Experience with at least one of:
• ERP or finance/operations platforms (e.g. SAP, Oracle, NetSuite, Microsoft Dynamics, Pronto, Cin7, Xero, similar)
• Project or workflow tools such asAsana
• CRM / commercial tools such asHubSpot
• Ability to produceclear, structured reports and presentationsbased on data

Soft Skills & Attributes

• Excellent professional English- written and spoken
• High level ofcommercial maturityand attention to detail
• Stronganalytical and problem-solvingcapability
• Comfortable working with senior stakeholders (CEO, GM, CFO)
• Proactive, organised and able toown a portfolio of contracts and commercial tasks
• Highintegrity and discretionwith commercial and contractual information
• Attitude-first mindset: positive, collaborative, eager to learn the business and build a long-term relationship