Clinic Admin & Operations Lead - Growth & Training

DR JANE CLINIC SDN. BHD.; Selangor; On-site; MYR 47,000 - 62,000; Full time

Benefits offered by this job

Parking provided

Job summary

DR JANE CLINIC SDN. BHD. is seeking an Administrative Executive to manage daily clinic administration, front-desk duties and patient interactions. You will coordinate appointments, maintain records and assist with SQL-based reporting in a fast-paced healthcare environment.

The role requires good English and Bahasa Malaysia, strong communication, and the ability to multitask across admin, operations and HR tasks. Competitive salary and parking at Tropicana Avenue, Petaling Jaya.

Qualifications

• Diploma or Degree in Business Administration, Management, Accounting or related field.
• Experience in administration, customer service, healthcare or similar role is an advantage.
• Experience with SQL accounting/payroll software is an added advantage.
• Proficient with Microsoft Office / Google Workspace.
• Strong command of English and Bahasa Malaysia; additional languages are a plus.
• Excellent communication and interpersonal skills; detail-oriented.
• Willing to work 6 days per week, including weekends.

Responsibilities

• Manage daily administrative and front desk duties.
• Attend to patient enquiries via WhatsApp, phone calls and in person.
• Arrange, confirm and coordinate patient appointments.
• Maintain accurate patient information, records and documentation.
• Handle payments, receipts and basic daily transaction records.
• Assist with SQL system, data entry and administrative reporting.
• Coordinate staff schedules, leave records and HR administrative matters.
• Assist with stock records, purchasing and supplier coordination.
• Prepare letters, documents and reports as required.
• Liaise with patients, suppliers and external parties professionally.
• Support doctors and management with day-to-day clinic operations.
• Ensure reception and admin areas are organised and presentable.

Skills

Organised

Service-oriented

Communication skills

Interpersonal skills

Multitasking

Independent worker

Education

Diploma or Degree in Business Administration/Management/Accounting

Tools

SQL accounting/payroll software

Microsoft Office

Google Workspace

Job description

DR JANE CLINIC SDN. BHD. is seeking an Administrative Executive to manage daily clinic administration, front-desk duties and patient interactions. You will coordinate appointments, maintain records and assist with SQL-based reporting in a fast-paced healthcare environment.

The role requires good English and Bahasa Malaysia, strong communication, and the ability to multitask across admin, operations and HR tasks. Competitive salary and parking at Tropicana Avenue, Petaling Jaya.