Clerk

Hotayi Electronic; Seberang Perai; On-site; MYR 27,000 - 40,000; Full time

Job summary

Hotayi Electronic is seeking a site office administrator in Malaysia to support daily operations at the Penang site. You will prepare, process, and follow up on POs and related documents, while maintaining orderly site records and coordinating with suppliers and office teams.

The role requires basic computer skills, proficiency in MS Office, and strong communication abilities to handle emails and clerical tasks efficiently.

Qualifications

• Must have SPM or Diploma or equivalent.
• Basic computer knowledge required; comfortable with MS Office.
• Strong communication and interpersonal skills; able to liaise with suppliers and colleagues.

Responsibilities

• Prepare, process, and follow up on Purchase Orders (PO) and related documents.
• Handle general site office administration and documentation.
• Maintain filing and record-keeping of documents, reports, invoices, delivery orders, and other records.
• Assist with document submission, tracking, and coordination between site personnel, suppliers, and office teams.
• Support daily administrative work at the site office.
• Prepare simple reports, letters, emails, and other documents as needed.
• Handle incoming and outgoing emails and communicate with relevant parties.
• Assist with any other clerical or administrative duties as assigned.

Skills

Communication skills

Organizational skills

Independent worker

Education

SPM / Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Prepare, process, and follow up on Purchase Orders (PO) and related documents.

Handle general site office administration and documentation.

Maintain proper filing and record-keeping of documents, reports, invoices, delivery orders, and other relevant records.

Assist with document submission, tracking, and coordination between site personnel, suppliers, and office teams.

Support daily administrative work at the site office.

Prepare simple reports, letters, emails, and other documents when required.

Handle incoming and outgoing emails and communicate with relevant parties.

Assist with any other clerical or administrative duties assigned by the supervisor.

Requirements

Minimum SPM / Diploma or equivalent.

Basic computer knowledge is required.

Able to use Microsoft Office, especially Word and Excel.

Able to use Microsoft Outlook for email communication.

Good communication and interpersonal skills.

Able to communicate with colleagues, suppliers, contractors, and other relevant parties.

Responsible, organized, and able to maintain proper documentation.

Able to work independently and support daily site office operations.