Business Support Executive

Seratech Resources (M) Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading services firm in Malaysia is seeking a Business Support Executive to ensure efficient daily operations. The role requires managing the Director's calendar, preparing documents, and liaising with clients and vendors. Ideal candidates should have at least 3 years of experience, strong organizational skills, and proficiency in office software. This position offers an opportunity to work in a dynamic environment, where attention to detail and problem-solving skills are essential.

Qualifications

• Min. 3 years of working experience.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and a proactive attitude.
• Discretion and trustworthiness with sensitive information.

Responsibilities

• Assist in documents preparation, ensuring accuracy and clarity.
• Coordinate and manage the Director's calendar.
• Act as a point of contact between the Director and external parties.
• Ensure timely completion of tasks by coordinating team efforts.
• Conduct thorough research on various topics as directed.

Skills

Organizational skills

Multitasking

Communication

Problem-solving

Attention to detail

Tools

Microsoft Office

Google Apps

Job description

The role of a Business Support Executive is maintaining the efficiency and smooth functioning of daily operations within an organization. Here is a breakdown of the key responsibilities:

Administrative Support

Assist in documents preparation, ensuring accuracy and clarity.

Handle presentations, including formatting, proofreading, and coordination.

Manage data entry tasks with precision and attention to detail.

Organize and maintain filing systems for easy retrieval of information.

Appointment and Meeting Management

Coordinate and manage the Director's calendar, scheduling appointments and meetings.

Assist in planning and organizing meetings, ensuring all necessary materials are prepared.

Liaison with External Parties

Act as a point of contact between the Director and external parties such as clients, vendors, and suppliers.

Task Coordination and Planning

Ensure timely completion of tasks by coordinating efforts among team members.

Plan and organize work schedules, deadlines, and priorities to optimize efficiency.

Research and Reporting

Conduct thorough research on various topics as directed by the Director.

Compile information and prepare summaries or reports, presenting findings in a clear and concise manner.

Problem Solving

Address challenges and unexpected situations that may arise during daily operations.

Propose and implement practical solutions to overcome obstacles and maintain smooth workflow.

Requirements

Min. 3 years of working experience

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Attention to detail and a proactive attitude.

Proficiency in office software (e.g., Microsoft Office, Google, AI, Chatgpt site).

Discretion and trustworthiness, especially when handling sensitive information.

Flexibility and adaptability to a dynamic and changing environment.

Problem-solving skills and the ability to make decisions independently.

Prior experience in a similar role or relevant administrative experience is often preferred.