Business Admin

Rupa Apparel; Gombak; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Professional development

Collaborative environment

Exposure to admin

Career growth

Job summary

RUPA APPAREL in Malaysia seeks a Business Admin to support the smooth operation of our business from Gombak, Selangor. This full-time role will be the backbone of administrative functions, ensuring client and sales processes run efficiently while supporting the team to deliver exceptional service.

The ideal candidate has experience in client-facing or sales administration, strong MS Office skills, and excellent organisational abilities to handle multiple tasks with precision.

Qualifications

• Client-facing or sales administration experience in apparel/retail.
• Proficient in Microsoft Office applications (Word, Excel).
• Strong organisational and data-entry skills.

Responsibilities

• Managing client enquiries and maintaining professional communication with customers via email, phone and other channels.
• Processing sales orders and ensuring accurate data entry into company systems
• Preparing quotations, invoices and sales documentation in a timely manner
• Coordinating with sales and operations teams to ensure smooth order fulfilment
• Maintaining accurate records of client information, transactions and communications
• Scheduling meetings, appointments and site visits for sales representatives and management
• Providing administrative support to the sales department, including report preparation and data compilation
• Assisting with general office administration tasks, including filing, document management and supplies ordering
• Following up on outstanding payments and assisting with accounts administration
• Contributing to team projects and supporting colleagues as needed to meet business objectives

Skills

Microsoft Word & Excel

Organisational skills

Attention to detail

Punctual & reliable

Multi-tasking

Education

High school diploma (SPM) or equivalent

Business administration qualification (advantage)

Tools

Microsoft Office suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a Business Admin to join RUPA APPAREL on a full-time basis. This is a crucial administrative position based in Gombak, Selangor, designed to support the smooth operation of our business. You will be the backbone of our administrative functions, ensuring that all client and sales-related processes run efficiently whilst supporting our team to deliver exceptional service to our clients. This role offers the opportunity to develop your skills in a dynamic apparel company and make a significant impact on business operations.

Key responsibilities

• Managing client enquiries and maintaining professional communication with customers via email, phone and other channels
• Processing sales orders and ensuring accurate data entry into company systems
• Preparing quotations, invoices and sales documentation in a timely manner
• Coordinating with sales and operations teams to ensure smooth order fulfilment
• Maintaining accurate records of client information, transactions and communications
• Scheduling meetings, appointments and site visits for sales representatives and management
• Providing administrative support to the sales department, including report preparation and data compilation
• Assisting with general office administration tasks, including filing, document management and supplies ordering
• Following up on outstanding payments and assisting with accounts administration
• Contributing to team projects and supporting colleagues as needed to meet business objectives

What we're looking for

• High school SPM or equivalent qualification; further qualifications in business administration or a related field are advantageous
• Proven experience in a client-facing or sales administration role, ideally within the apparel or retail industry
• Know how to use Microsoft Office applications (Word, Excel)
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively
• Attention to detail and accuracy, particularly when handling data entry and financial documentation
• Reliable and punctual with a commitment to high standards of service

What we offer

• Opportunities for professional development and skills training
• A supportive and collaborative working environment within a growing apparel company
• Exposure to all facets of business administration and client management
• A role that directly contributes to business success and client satisfaction
• Flexible workplace practices where appropriate for the role
• A chance to build a career within a respected apparel organisation

About us

RUPA APPAREL is a dynamic company operating within the apparel industry. We are committed to delivering high-quality products and exceptional customer service to our clients. Our team is dedicated to excellence, innovation and maintaining strong relationships with our customers. We believe in creating a professional working environment where team members can grow, contribute and succeed. At RUPA APPAREL, we value integrity, efficiency and customer-centric service, making us a trusted partner in the apparel sector.