Billing Specialist - Logistics & Invoicing

Hunters International Sdn Bhd; Subang Jaya; On-site; MYR 42,000 - 72,000; Full time

Job summary

Hunters International Sdn Bhd is seeking a Billing Officer to join its global shared services team in Malaysia. You will ensure timely, accurate invoicing and verify incoming invoices within SAP and related systems, collaborating with Sales, Operations, and Finance for issue resolution.

The role emphasizes data accuracy, ERP proficiency, and strong communication to support audit-ready billing records and efficient month-end close.

Qualifications

• Diploma or Bachelor's Degree in Accounting, Finance, Business, Logistics, Supply Chain Management, or a related field.
• 2–3 years of experience in billing, accounting operations, or a shared services environment.
• Fresh graduates with a degree/diploma in the above fields are welcome to apply.
• Hands-on experience with ERP systems (SAP preferred).
• Proficient in Microsoft Excel and basic data analysis.
• Meticulous attention to detail and a high standard for accuracy.
• Excellent communication skills with the ability to collaborate cross-functional.
• Strong time-management skills to handle tight deadlines and competing priorities.
• Prior experience in logistics, freight forwarding, or maritime shipping is a strong advantage.

Responsibilities

• Invoicing & Accuracy: Prepare, verify, and issue invoices on time, aligned with contract rates, quotations, and tax regulations (including e‑Invoicing).
• Dispute Resolution: Collaborate with Sales, Operations, and Finance to quickly resolve billing discrepancies. Process billing adjustments and issue credit notes/rebilling when required.
• Month‑End Support: Monitor cross‑month shipments to ensure correct billing treatment and support month‑end closing on billing activities.
• System & Master Data Maintenance: Update and maintain customer master data and billing systems (e.g., SAP).
• Compliance & Records: Maintain accurate billing records for audit readiness.
• Inquiry Resolution: Address internal and external billing‑related inquiries promptly, professionally, and with a customer‑first mindset.
• Ad‑Hoc Support: Assist with administrative tasks and ad‑hoc management reports as needed.
• Proactive Problem Solving: Group‑wide collaboration to optimize processes—"Spot an issue? Take action and fix it."

Skills

Attention to detail

Communication

Time management

Education

Diploma or Bachelor’s Degree in Accounting/Finance/Business/Logistics

Tools

SAP

Excel

Job description

Hunters International Sdn Bhd is seeking a Billing Officer to join its global shared services team in Malaysia. You will ensure timely, accurate invoicing and verify incoming invoices within SAP and related systems, collaborating with Sales, Operations, and Finance for issue resolution.

The role emphasizes data accuracy, ERP proficiency, and strong communication to support audit-ready billing records and efficient month-end close.