Associate HR Operation Specialist

Swift; Kuala Lumpur; Vor Ort; MYR 50.000 - 78.000; Vollzeit

Benefits dieser Stelle

Freedom to be yourself

Inclusive environment

Diversity and inclusion

Accessible recruitment process

Zusammenfassung

Swift is seeking an entry-level HR Administrator to support day-to-day HR operations, onboarding, and employee lifecycle processes. You will help maintain records, update systems, and assist with benefits administration across APAC regions.

Fresh graduates are encouraged to apply. The role emphasizes confidentiality, organization, and effective communication in a fast-paced global environment.

Qualifikationen

• University degree in HRM, Business Administration, Psychology, Communications, Marketing, Commerce or equivalent.
• Fresh graduates or early-career HR applicants encouraged to apply.
• Strong attention to detail and ability to manage employee information accurately.
• Good organizational and time-management skills; strong written and verbal communication.

Aufgaben

• Support day-to-day HR administrative activities and maintain accurate employee records.
• Assist onboarding, employee changes and offboarding; update HR systems (Workday).
• Support benefits administration across APAC countries and liaise with internal teams and vendors.
• Respond to employee questions regarding HR processes, policies and benefits.
• Participate in HR projects and contribute ideas to improve processes and employee experience.

Kenntnisse

Attention to detail

Organizational skills

Time management

Written and verbal communication

Proactive learner

Cross-cultural communication

MS Office proficiency

Workday familiarity

Ausbildung

University degree in HRM / Business Administration / Psychology / Communications / Marketing / Commerce or equivalent

Tools

Microsoft Office

Workday or HRIS

Jobbeschreibung

About Us

We’re the world’s leading provider of secure financial messaging services, headquartered in Belgium. We are the way the world moves value – across borders, through cities and overseas. No other organisation can address the scale, precision, pace and trust that this demands, and we’re proud to support the global economy. We’re unique too. We were established to find a better way for the global financial community to move value – a reliable, safe and secure approach that the community can trust, completely. We’re always striving to be better and are constantly evolving in an ever-changing landscape, without undermining that trust. Five decades on, our vibrant community reflects the complexity and diversity of the financial ecosystem. We innovate diligently, test exhaustively, then implement fast. In a connected and exciting era, our mission has never been more relevant. Swift now has a presence in 200+ countries and legal territories to serve a community of more than 12,000 banks and financial institutions.

What to expect

1. Support day-to-day HR administrative activities and maintain accurate employee records and documentation.
   • Assist with employee lifecycle processes, including onboarding, employee changes and offboarding.
   • Update and maintain employee information in Workday and other HR systems.
   • Support general record keeping and HR documentation.
2. Assist in welcoming new employees and coordinating onboarding activities.
   • Coordinate with relevant teams to support new joiner setup and readiness.
   • Assist with HR Orientation and provide employees with information on working conditions, policies and benefits.
   • Support employee engagement activities and other HR initiatives.
3. Respond to employee questions and requests relating to HR processes, policies and benefits.
   • Assist with benefits administration across APAC countries, including enrolment and employee updates.
   • Coordinate with internal teams and external vendors when required.
   • Escalate more complex employee cases to the appropriate HR team member.
4. Participate in broader HR projects and initiatives.
   • Support HR communications, reports and documentation.
   • Contribute ideas to improve day-to-day HR processes and employee experience.

What will make you successful?

• University degree in Human Resource Management, Business Administration, Psychology, Communications, Marketing, Commerce or equivalent.
• Fresh graduates or candidates with early-career HR experience are encouraged to apply.
• Strong attention to detail and ability to work accurately with employee information.
• Good organizational and time-management skills.
• Self-driven, willing to learn and comfortable working in a fast-paced environment.
• Good written and verbal communication skills.
• Comfortable communicating with employees and stakeholders from different backgrounds and cultures.
• Able to handle employee information with confidentiality and professionalism.
• Familiarity with Microsoft Office applications; exposure to Workday or other HR systems would be an added advantage.

What we offer

• We give you the freedom to be yourself.
• We are creating an environment of unique individuals – like you – with different perspectives on the financial industry and the world.
• A diverse and inclusive environment in which everyone’s voice counts and where you can reach your full potential.
• We are committed to an inclusive and accessible recruitment process.

If you require a reasonable accommodation related to accessibility during your application or interview, please contact [e-mail] or indicate this in your application. Please note that this mailbox is not monitored for general recruitment enquiries and should only be used for accessibility or accommodation‑related requests (for example related to vision, hearing or neurodiversity). All requests are confidential and will not affect your candidacy.

Don’t meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.

Working at the intersection of finance and technology is a very exciting place to be right now. Swift is transforming cross-border payments, making them faster and more transparent than ever before. We are the way the world moves value — every instant of every day, in almost every country. We are proud that what we do has a critical impact on the global financial community and touches almost every aspect of the financial world. So, what you do at Swift has real impact too — an impact that matters every day. Which is why you matter to us. Joining Swift gives you unparalleled exposure to knowledge, expertise and technologies. If you have what it takes, you’ll be able to take on different career paths and have the opportunity to work in teams, departments and disciplines in countries around the world. Swift is unique. There is no other organisation like ours in the world driving the long-term future of the financial ecosystem. You’ll be surrounded by bright, customer‑focused and intellectually curious people in a collaborative, friendly, open and inclusive environment. At Swift we are trusted every instant. Everything we do has an impact that matters. And as a member of our team, you are trusted to make your impact every day.