Assistant Vice President, Expense Management/Accounts Payable

Sumitomo Mitsui Banking Corporation Malaysia Berhad; Malaysia; On-site; MYR 150,000 - 210,000; Full time

Job summary

Sumitomo Mitsui Banking Corporation Malaysia Berhad is seeking an Assistant Vice President, Expense Management/Accounts Payable to oversee payment approvals, verify invoices and staff claims, and ensure correct coding and narration. You will monitor budgets, coordinate GIRO/Swift payments, and maintain timely, accurate postings while keeping monthly expenditure reports and batch records.

The role requires a bachelor’s degree and at least five years in expense management or accounts payable in

Qualifications

• Bachelor’s degree or professional qualification in Finance, Accounting, Business Administration and/or Banking.
• At least 5 years in expense management or accounts payable, preferably in banking.
• Knowledge of statutory requirements and withholding tax.
• Strong teamwork and communication skills.

Responsibilities

• Approve and authorize payment requests (invoices and staff claims).
• Verify invoices, expenses and claims in the system.
• Ensure PL/NA/account code and narration are correct.
• Monitor budget availability before payments.
• Coordinate GIRO/Swift payments and other facilities.
• Prepare monthly budget reports and monitor movements.
• Ensure timely payments to suppliers and staff reimbursements.
• Maintain accounting records and approve low-value transactions.
• Support accounts receivable tasks and monthly AR reports.
• Escalate issues to supervisor if deadlines are at risk.

Skills

Teamwork

Communication

Prioritization

Microsoft Office

Education

Bachelor’s degree or Professional qualifications in Finance, Accounting, Business Administration and/or Banking

Tools

ERP systems

GL/Accounts Payable software

Job description

Assistant Vice President, Expense Management/Accounts Payable

• Ensure all payment requests (invoice and staff claims) are authorized and approved.
• Check all approved invoices/ expenses/ claims in the system.
• Ensure Profit & Loss (PL)/ Natural Account (NA)/ code and narration are being input correctly.
• Ensure sufficient budget available before payment processing.
• Check generated expenditure summary certificate for approval.
• Check export data entries from system for remittance team for GIRO processing.
• Coordinate payment via GIRO/Swift or others payment facilities.

2. Budget monitoring/administration

• Review daily budget monitoring and budget/movement transfer as at when available budget reaches threshold amount.
• Prepare monthly budget report by first week of the month.

3. Account Payable Function: Monitor payment processing turnover time (within 7 working days)

• Make accurate and timely payment to suppliers, landlords, and utilities provider
• Timely reimburse for staff claims.
• To keep/ update accounting records for all payments transactions.
• To act as approver for identified low value transactions.

4. Account Receivable

• Check draft invoices/ debit notes for accounts receivable transactions.
• Maintain and reconcile.

accounts receivable reports by monthly basis.

• Report of accounts that are in arrears and analyses of amount outstanding (if any) by monthly basis.
• Responsible for customer billing including preparation, delivery and responding to resulting queries.

5. Ensure timely escalation to Supervisor/Management in case of any issues such as unable to complete critical payment or report within turnaround time, etc.

6. Other

• To perform other duties as assigned by the supervisor.
• To relieve or cover duties of staff members in the department in his/her absence.
• Ensure paid invoices, entries posting supporting are filed accordingly to batch number on monthly basis.
• To perform/ lead drills exercise & UAT tests.
• To perform the processing role based on the operation needs.
• Project management.

AUTHORITY

Nil

POSITION SPECIFICATIONS

Academic Qualification (Degree / Diploma etc.) / Professional Qualification / Certification

• 1. Bachelor’s degree or Professional qualifications in Finance, Accounting, Business Administration and/or Banking.

Working Experience (Years / Type)

• Minimum 5 years of experience in expense management or similar accounts payable function.
• Preferably in banking industry or Shared Service Center with good understanding of backend/ front-end ERP accounting system will be added advantage.
• Basic knowledge of statutory requirements and/or related rules such as withholding tax treatment.

Strong teamwork skills with the ability to collaborate and communicate effectively with colleagues.

• Ability to effectively prioritize workload to meet tight deadlines and work objectives.
• Proficiency with Microsoft applications.

Good communication and interpersonal skills.

What can I earn as an Assistant Vice President